Executive Assistant to the Director of University Police Southern Command

Unclassified - Henderson, NV

Part-time - Mid Level

Henderson, NV

101-250 employees

About the position

University Police Services, Southern Command invites applications for an Executive Assistant to the Interim Director/Chief of Police - Southern Command (Director). This position is crucial in supporting the Director in unifying and aligning public safety services across the University of Nevada, Las Vegas (UNLV), College of Southern Nevada (CSN), Nevada State University (NSU), and Desert Research Institute (DRI). The Executive Assistant will connect various stakeholders, including presidents, vice presidents, administration, business, finance, and human resources, to support the strategic realignment of law enforcement, security, dispatch, threat assessment, and emergency management services. The role requires a highly motivated individual who is customer and community service-oriented, ethical, and capable of supporting the department in creating a strategic and synergetic union committed to growth, efficiency, and transparency. The Executive Assistant will provide the highest level of administrative and secretarial support to the Director and Command staff, reporting directly to the Director. Responsibilities include facilitating management processes, acting as an intermediary on delegated administrative support matters, and working closely with various groups across the campuses and the community. The position involves reading and screening incoming correspondence, managing the Director's calendar, composing correspondence, preparing administrative reports, and maintaining confidential records. The Executive Assistant will also participate in the development of the department budget, oversee special projects, and coordinate various administrative activities. This role is distinguished by the complexity of issues handled, the level of personal contacts, and the knowledge required to assist the Director effectively. The incumbent must exercise initiative, judgment, and discretion in dealing with sensitive matters and will be expected to work additional hours as needed, including mornings, evenings, and weekends.

Responsibilities

• Provide high-level administrative and secretarial support to the Director and Command staff.
• Connect various stakeholders to support the Director in unifying public safety services.
• Facilitate management processes and act as an intermediary on delegated administrative support matters.
• Screen incoming correspondence and assess the importance of materials for the Director.
• Manage the Director's calendar and schedule appointments and engagements.
• Compose correspondence and prepare administrative reports and financial records.
• Coordinate travel, lodging, and meeting arrangements for the Director and department leaders.
• Maintain current knowledge of issues and activities of interest to the Director.
• Develop and maintain UPD's Policies and Procedures Manual.
• Participate in the development and enhancement of automated systems and networks within the organization.

Requirements

• Graduation from high school or equivalent education.
• Five years of progressively responsible administrative support experience, including overseeing administrative office activities.
• Experience as an Administrative Assistant IV in Nevada State service or equivalent combination of education and experience.
• A valid driver's license is required at the time of appointment.

Nice-to-haves

• Bachelor's or master's degree from an accredited college or university.
• Six years of executive and administrative assistance experience, including support to a Chief of Police or high-ranking official in law enforcement.
• Experience working in higher education and law enforcement.
• Demonstrated flexibility in managing deadlines and pressure.
• Experience with Google Workspace, G Suite, and Microsoft Office Suite.

Benefits

• Generous compensation packages including paid time off for annual and sick leave, and holidays.
• Excellent health insurance including medical, dental, and vision.
• No state income tax.
• Comprehensive retirement plans and voluntary benefits programs.
• Tuition discounts at Nevada System of Higher Education (NSHE) schools.
• Tuition discounts for spouses, domestic partners, and dependents.