Executive Assistant to the Director (Temporary)

California Department of Education - Folsom, CA

Part-time - Entry Level

Folsom, CA

Administration of Human Resource Programs

About the position

Under general direction, serve as confidential executive assistant, performing a wide variety of highly independent, difficult and complex support services in the office of the Director of Education Support. This is an in-office position located in Folsom, California with the ability to work 20 hours per week from 8:30 am to 12:30 pm and two evenings per month. The dates for this role are from January 13, 2025 to June 4, 2025.

Responsibilities

• Perform highly responsible duties as confidential executive assistant, relieving the Director of a variety of secretarial and administrative details.
• Plan, coordinate and organize the activities and coordinate flow of communications.
• Maintain confidentiality of privileged and sensitive information.
• Receive and route telephone calls, visitors, requests, complaints and questions on behalf of the Director.
• Represent the Education Support and Special Education Department through phone and written communication; explain policies and regulations to officials, staff and the public.
• Coordinate and schedule various appointments and meetings; maintain and coordinate the Director's calendar; prepare and disseminate calendar of events.
• Write effective correspondence, documents and other materials on a variety of matters including those of a confidential nature; compile and type various letters, reports, memos, bulletins, lists and other materials as directed, prepare, format, edit and proofread written materials.
• Receive, sort, and route Director's incoming mail; compose replies independently from oral direction.
• Organize and attend a variety of meetings and compile related agendas, notices, and reports.
• Perform special projects on behalf of the Director, attend to administrative details on special matters, as assigned.
• Articulate Education Support and SPED policies and procedures and convey information regarding Education Support and SPED programs and functions; make decisions on procedural matters.

Requirements

• Email cover letter, resume, references, and any letters of recommendation to Eileen Worthing at [email protected].
• Letter of Introduction
• Letter(s) of Recommendation
• Resume