Executive Assistant to the EVP

Regal Rexnord Corp - Chicago, IL

Full-time - Entry Level

Remote - Chicago, IL

10,001+ employees

Administrative and Support Services

About the position

The Executive Administrative Assistant to the EVP & President of Automation & Motion Control (AMC) serves as a key administrative partner, providing essential support to the executive and their leadership team. This role involves managing day-to-day administrative tasks, organizing travel, facilitating meetings, and maintaining confidentiality while fostering professional relationships within the organization.

Responsibilities

• Providing primary day-to-day administrative support to the EVP & President, AMC.
• Planning and arranging extensive domestic and international travels.
• Facilitating the planning, agendas, and arrangements of meetings and travel.
• Prioritizing matters for handling and processing in a timely manner and tracking to ensure all deadlines are met.
• Managing calendars, including making appointments and prioritizing sensitive matters.
• Anticipating the needs of the executives with little to no direction and taking initiative in daily responsibilities.
• Creating important professional relationships and trust with other high-level leaders in the company.
• Preparing PowerPoint presentations, Excel charts, and graphs.
• Drafting, proofreading, editing, organizing, tracking, and filing various business documents in accordance with established protocols.
• Working closely with internal and external business associates and contacts to foster professional communication.
• Serving as a liaison with candidates and new hires to acclimate them into Regal Rexnord.
• Organizing, maintaining, and updating electronic files and databases.
• Ensuring and protecting the confidentiality of Regal Rexnord's business matters.

Requirements

• 5 or more years of experience as an administrative assistant in an executive leadership environment, or an equivalent combination of education and experience.
• Excellent interpersonal and influencing skills to establish trust, credibility, and rapport at all levels of the organization.
• Working knowledge of basic business terminology and concepts along with the ability to read, proofread, and organize documents.
• Advanced skills in Microsoft Office Suite.
• Proven ability to be hands-on, roll-up sleeves, and demonstrate resourcefulness, initiative, and results-orientation.
• Demonstrated ability to develop strong partnerships and influence resources outside one's direct responsibility.
• Capability of operating at the highest level of integrity, ethical standards, and confidentiality.

Nice-to-haves

• 8 or more years of experience preferred.
• Mindset of continuous improvement and ability to embrace Regal's 80/20 principles.

Benefits

• Medical, Dental, Vision and Prescription Drug Coverage
• Spending accounts (HSA, Health Care FSA and Dependent Care FSA)
• Paid Time Off and Holidays
• 401k Retirement Plan with Matching Employer Contributions
• Life and Accidental Death & Dismemberment (AD&D) Insurance
• Paid Leaves
• Tuition Assistance