Executive Assistant to the EVP

Regal Rexnord Corp - Rosemont, IL

Full-time - Entry Level

Remote - Rosemont, IL

10,001+ employees

Administrative and Support Services

About the position

The Executive Administrative Assistant to the EVP & President of Automation & Motion Control (AMC) at Regal Rexnord plays a crucial role as the key administrative partner to the executive leadership. This position is primarily based in Rosemont, IL, with some flexibility for remote work. The Executive Assistant will support the EVP & President and their leadership team, which includes the VP of HR and the VP of Finance. The role may also extend to providing administrative support to other members of Regal Rexnord's executive leadership team as needed. In this capacity, the Executive Administrative Assistant will be responsible for managing a variety of essential activities, ensuring that the executive's day-to-day operations run smoothly. This includes organizing and maintaining schedules, planning extensive domestic and international travel, and facilitating meetings by preparing agendas and tracking action items. The Executive Assistant will also be expected to anticipate the needs of the executives, demonstrating initiative and a proactive approach to their responsibilities. The role requires a high level of communication and the ability to build professional relationships with other leaders within the company. The Executive Assistant will prepare presentations, draft and edit business documents, and maintain electronic files and databases, all while ensuring confidentiality and adherence to established protocols. This position is ideal for someone with a strong background in administrative support within an executive environment, who thrives in a fast-paced, growth-driven atmosphere.

Responsibilities

• Provide primary day-to-day administrative support to the EVP & President of AMC.
• Plan and arrange extensive domestic and international travel.
• Facilitate the planning, agendas, and arrangements of meetings and travel.
• Prioritize matters for handling and processing in a timely manner and track to ensure all deadlines are met.
• Manage calendars, including making appointments and prioritizing sensitive matters.
• Anticipate the needs of the executives with little to no direction and take initiative in daily responsibilities.
• Create important professional relationships and trust with other high-level leaders in the company.
• Prepare PowerPoint presentations and Excel charts/graphs.
• Draft, proofread, edit, organize, track, and file various business documents in accordance with established protocols.
• Work closely with internal and external business associates to foster professional communication.
• Serve as a liaison with candidates and new hires to acclimate them into Regal Rexnord.
• Organize, maintain, and update electronic files and databases.
• Ensure and protect the confidentiality of Regal Rexnord's business matters.

Requirements

• 5 or more years of experience as an administrative assistant in an executive leadership environment.
• Excellent interpersonal and influencing skills to establish trust, credibility, and rapport at all levels of the organization.
• Working knowledge of basic business terminology and concepts along with the ability to read, proofread, and organize documents.
• Advanced skills in Microsoft Office Suite, particularly PowerPoint and Excel.
• Proven ability to be hands-on, resourceful, and results-oriented.
• Demonstrated ability to develop strong partnerships and influence resources outside one's direct responsibility.
• Capability of operating at the highest level of integrity, ethical standards, and confidentiality.

Nice-to-haves

• 8 or more years of experience preferred.
• Experience in a fast-paced, growth-driven environment.
• Mindset of continuous improvement and ability to embrace Regal's 80/20 principles.

Benefits

• Health savings account
• AD&D insurance
• Health insurance
• Dental insurance
• Flexible spending account
• Tuition reimbursement
• Paid time off
• Vision insurance
• 401(k) matching
• Prescription drug insurance