Executive Assistant to the Executive Team

The Principia Corporation - Saint Louis, MO

Full-time - Mid Level

Saint Louis, MO

251-500 employees

Educational Services

About the position

The Executive Assistant to the Executive Team at Principia is responsible for providing confidential administrative support to key members of the executive team, including the COO/CFO, CAMCO, and CHRO. This role involves facilitating the successful operations of the Executive Team through proactive problem-solving and organizational skills, ensuring that leaders are supported and key objectives are met.

Responsibilities

• Coordinates calendars of executives, identifying key activities, scheduling, and prompting for key deadlines and actions.
• Acts as a welcoming presence to the executive offices, responding to requests for information and answering general questions.
• Manages day-to-day office operations, including equipment maintenance and office supply inventory.
• Coordinates and monitors the budgets for key members of the executive team, reconciling monthly credit card receipts and other relevant tasks.
• Develops project materials, mailings, and travel itineraries.
• Accepts and completes special projects with minimum oversight or supervision.
• Composes, proofreads, and edits emails, memos, and other correspondence using word processing and spreadsheets.
• Schedules appointments, generates reports, and communicates information as appropriate.
• Examines documents and forms for accuracy and completeness.
• Identifies issues that require confidentiality and assures that issues that require privacy and confidentiality are appropriately handled.
• Copies materials and generates reports and summary documents as needed.
• Works with the Chief Executive's assistant and others to coordinate the communication of relevant issues between the School and College campuses.
• Assists Board Professional / Legal Assistant and Executive Assistant to CE in preparing for and following up from Trustee meetings.

Requirements

• Bachelor's degree and/or relevant work experience, including at least three years in an executive support role.
• Word processing, spreadsheet, presentation, and database skills using Microsoft Office and tracking systems.
• Strong communication skills, both oral and written.

Nice-to-haves

• Experience in a mission-driven institution or educational environment.
• Familiarity with Christian Science principles.

Benefits

• Full-time position with a competitive salary.
• Opportunity to work in a collaborative and inclusive environment.