Executive Assistant to the General Counsel

$129,000 - $180,600/Yr

Snowflake Computing - Dublin, CA

Full-time - Mid Level

Dublin, CA

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

About the position

As Executive Assistant to the General Counsel and the Legal leadership team, you will play a pivotal role in the operations and activities of the Legal team at Snowflake. This position requires a dependable and detail-oriented individual who can adapt to the changing needs of the business. You will be responsible for managing the schedules of the Legal leadership team, ensuring that all appointments and meetings are organized efficiently. Your role will also involve booking travel, managing expenses, and maintaining team mailing lists and folders. You will be the first point of contact for guests, assisting with sign-ins and providing information as needed. Additionally, you will help organize and execute team events, attend meetings, and assist with various day-to-day projects. Your contributions will be essential in building efficiency and responsiveness into existing operations, as well as defining new operational strategies. This is an in-person role based primarily in Dublin, California, with the flexibility to work up to two days a week in the San Mateo office.

Responsibilities

• Effectively manage and maintain calendars for the Legal leadership team.
• Book travel and manage expenses.
• Create, organize, and maintain team mailing lists, folders, and drives.
• Organize, plan, and execute team events.
• Respond to questions and requests for information by employees and guests, connecting people with the right resources.
• Greet guests (i.e., interviews, customers, etc.) and assist with sign-in upon arrival.
• Assist with signatures and mail.
• Attend team meetings, assist with day-to-day projects, and help build and improve processes and systems.
• Build efficiency and effective responsiveness into existing operations, and help define new operational strategies.
• Serve as a lead for, and manager of, small programs and projects.
• Other duties as assigned.

Requirements

• Bachelor's degree and 8+ years of relevant work experience (e.g., direct executive support, project management, or event planning experience).
• Notary public strongly preferred.
• Experience providing support to executives in the legal industry preferred.
• Experience interacting with and supporting boards of directors preferred.
• Proven ability to manage time efficiently and prioritize multiple stakeholders, functions, and tasks.
• Excellent communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships.
• Experience implementing systems, processes, or programs that increase efficiency.
• Positive, can-do attitude and willingness to jump into a variety of projects.
• Resourceful self-starter that is curious, asks questions, and can make logical, proactive decisions in a fast-paced and demanding environment.
• Extreme attention to detail, organized, and responsive.
• Generally IT savvy; proficient with Google suite of products (Gmail, Calendar, Docs, etc.).
• Experience working with all levels of management, employees, vendors, and customers.

Nice-to-haves

• Experience in the legal industry is a plus.
• Familiarity with corporate governance and board meeting protocols.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• 401(k) retirement plan
• Flexible spending & health savings account
• At least 12 paid holidays
• Paid time off
• Parental leave
• Employee assistance program
• Participation in Snowflake's bonus and equity plan.