Executive Assistant to the GM

$70,000 - $90,000/Yr

New Era Cap - Buffalo, NY

Full-time - Mid Level

Buffalo, NY

Merchant Wholesalers, Nondurable Goods

About the position

The Executive Assistant to the GM is responsible for initiating, planning, and executing a broad range of strategic executive-level projects while providing senior-level executive assistance to the General Manager (GM) of North America. This role is crucial in enabling the GM to execute duties effectively and efficiently, contributing to a high-performing work culture. The Executive Assistant will manage complex project deliverables for the sales team, company leaders, and other key stakeholders, ensuring that all tasks are completed on time and to a high standard.

Responsibilities

• Assume ownership over small- and large-scale projects as directed by the GM.
• Identify and manage project risks, issues, and opportunities proactively.
• Ensure deliverables are on time, on budget, and high quality.
• Plan, organize, and oversee various tasks, resources, and key players for successful completion of projects.
• Act as a strategic partner to the GM and provide proactive solutions to streamline processes.
• Provide clear, concise, accurate, and timely status updates on various projects.
• Conduct research, prepare reports, and handle sensitive information that influences company decisions.
• Prepare and edit written correspondence and reports, serving as the first point of contact for the GM.
• Act as a liaison between the executive and the Sales Team, other departments, employees, and external stakeholders.
• Assess, filter, and prioritize incoming information and requests for GM review.
• Engage in high-level communication with internal and external stakeholders, responding to inquiries while maintaining discretion.
• Organize and prepare spreadsheets, reports, business proposals, slide decks, and other critical documents for diverse audiences.
• Ensure all business meetings are flawlessly executed, including coordinating calendars and preparing materials.
• Manage the GM's calendar, including scheduling appointments, meetings, and events.
• Arrange travel and manage itineraries, including flights, accommodations, and transportation.
• Manage the GM's expenses by collecting and organizing receipts.

Requirements

• Associates Degree in Business Administration or relevant field required; Bachelor's degree preferred.
• Five (5) to seven (7) years of experience as an executive assistant, project manager, or similar role supporting C-level executives, preferably in the consumer product industry.
• Excellent organizational and time-management skills, with proven success in managing multiple tasks under high pressure.
• Ability to work independently, show initiative, and proactively solve problems.
• Strong interpersonal skills; ability to build rapport and leverage strategic partnerships.
• Excellent written and verbal communication skills, with a high level of professionalism.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, etc.) and Adobe Acrobat required.

Nice-to-haves

• Experience with Concur and SAP preferred.
• Flexibility to work outside of core business hours as needed.

Benefits

• Salary range of $70,000 to $90,000 annually plus bonus and benefits.