Executive Assistant to the GM

$70,000 - $90,000/Yr

New Era Cap - Buffalo, NY

Full-time - Mid Level

Buffalo, NY

Merchant Wholesalers, Nondurable Goods

About the position

The Executive Assistant to the GM at New Era is responsible for managing a variety of strategic executive-level projects while providing high-level administrative support to the General Manager of North America. This role is crucial in enabling the GM to operate effectively and efficiently, contributing to a high-performing work culture. The Executive Assistant will handle project management, strategic support, communication management, document preparation, meeting coordination, calendar and travel management, and expense reporting.

Responsibilities

• Assume ownership over small- and large-scale projects as directed by the GM.
• Identify and manage project risks, issues, and opportunities proactively.
• Ensure deliverables are on time, on budget, and high quality.
• Plan, organize, and oversee various tasks, resources, and key players for successful completion of projects.
• Act as a strategic partner to the GM and provide proactive solutions to streamline processes.
• Provide clear, concise, accurate, and timely status updates on various projects.
• Conduct research, prepare reports, and handle sensitive information that influences company decisions.
• Prepare and edit written correspondence and reports, serving as the first point of contact for the GM.
• Act as a liaison between the executive and the Sales Team, other departments, employees, and external stakeholders.
• Assess, filter, and prioritize incoming information and requests for GM review.
• Engage in high-level communication with internal and external stakeholders, responding to inquiries and requests while maintaining discretion.
• Organize and prepare spreadsheets, reports, business proposals, slide decks, and other critical documents for diverse audiences.
• Ensure all business meetings are flawlessly executed, including coordinating calendars and preparing materials.
• Manage the GM's calendar, including scheduling appointments, meetings, and events.
• Arrange travel and manage itineraries, including flights, accommodations, and transportation.
• Manage the GM's expenses by collecting and organizing receipts and ensuring timely submission of expense reports.

Requirements

• Associates Degree in Business Administration or relevant field required; Bachelor's degree preferred.
• Five (5) to seven (7) years of experience as an executive assistant, project manager, or similar role supporting C-level executives, preferably in the consumer product industry.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, etc.) and Adobe Acrobat required.
• Experience with Concur and SAP preferred.
• Excellent organizational and time-management skills with proven success in managing multiple tasks under high pressure.
• Strong interpersonal skills with the ability to build rapport and leverage strategic partnerships.
• Excellent written and verbal communication skills with a high level of professionalism.

Nice-to-haves

• Flexibility to work outside of core business hours as needed.
• Enthusiastic and positive attitude with a sense of urgency and persistence.

Benefits

• Salary range of $70,000 - $90,000 plus bonus and benefits.