Executive Assistant to the Mayor

Town Of Zionsville - Zionsville, IN

Full-time - Entry Level

Zionsville, IN

About the position

The Executive Assistant to the Mayor provides high-level executive support to the Mayor and Deputy Mayor, managing their schedules, correspondence, and special projects. This role requires a high degree of confidentiality, independent judgment, and organizational skills to ensure the efficient operation of the Mayor's office.

Responsibilities

• Maintain the Mayor's calendar by planning and scheduling meetings, conferences, teleconferences, and travel.
• Organize catering for events as necessary.
• Conserve the Mayor's time by reading, researching, and routing correspondence; drafting letters and documents; and preparing reports by collecting and analyzing information.
• Welcome guests and employees by greeting them in person or on the telephone, and answering or directing inquiries.
• Maintain comprehensive and accurate records.
• Maintain the highest level of confidence regarding sensitive information.
• Manage office supplies inventory.
• Manage special projects as assigned, including special event applications and meeting room reservations.

Requirements

• Bachelor's degree preferred.
• Three years of executive support or relevant experience.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office and other computer software.
• Excellent organizational and time management skills.
• Ability to work independently and exhibit accountability and judgment.

Nice-to-haves

• Experience in a government or public service environment.
• Knowledge of Department, Town, and OSHA safety policies and procedures.

Benefits

• Competitive salary range of $54.7K - $69.2K per year.