EXECUTIVE ASSISTANT TO THE MAYOR

$68,575 - $75,433/Yr

City of Fairburn, GA - Fairburn, GA

Full-time - Mid Level

Fairburn, GA

About the position

The City of Fairburn is seeking an experienced Executive Assistant to the Mayor, responsible for providing high-level administrative support to the Executive Office. This role involves maintaining confidentiality, liaising with various stakeholders, and coordinating events and meetings. The position requires a strong background in executive-level administration, preferably within local government, and reports directly to the Mayor.

Responsibilities

• Provides executive administrative and technical support to the Mayor and assists City Council members as directed.
• Receives and responds to inquiries, concerns, and complaints from citizens and City stakeholders; screens and transfers communications appropriately.
• Prepares responses to correspondence and coordinates proclamations and documents issued by the Mayor.
• Schedules the Mayor's appointments, meetings, and appearances, maintaining an organized schedule.
• Arranges the Mayor's travel itinerary, reservations, and logistical details in collaboration with the Communications Department.
• Reserves City facilities for meetings and processes documents for payment of invoices and reimbursements.
• Routes press inquiries and news releases to the Communications Director and collaborates on preparing speeches and talking points for the Mayor.
• Maintains accurate logs of contracts, agreements, and other legal documents signed by the Mayor.
• Assists with meeting preparation for work sessions and council meetings, including preparing supporting documents for the agenda.
• Conducts legislative research in response to city council agenda items and constituent inquiries.
• Alerts the Mayor to information and problem areas needing attention, safeguarding sensitive information.
• Attends work sessions and council meetings as assigned and participates in workshops and training sessions.

Requirements

• Bachelor's degree in Business Administration, Public Administration, Communications, or related field.
• Five years of management, public relations, governmental affairs, or related experience, including at least two years supporting a government agency or public official.
• Knowledge of management and administrative practices, policies, and procedures.
• Knowledge of applicable laws, ordinances, policies, and regulations related to the job.
• Skill in project management and implementation.
• Ability to prioritize and plan work activities efficiently.
• Ability to maintain confidentiality and safeguard sensitive information.
• Ability to communicate effectively with various stakeholders.

Nice-to-haves

• Local government experience is a plus.
• Experience working in executive-level administrative positions is preferred.

Benefits

• Hiring Range: $68,575.12 - $75,432.63 Annually (Depending on qualifications)
• Work Days/Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.