Executive Assistant to the Mayor

$52,000 - $62,400/Yr

City Of Amesbury - Amesbury, MA

Full-time - Entry Level

Amesbury, MA

10,001+ employees

About the position

The City of Amesbury is seeking a qualified Executive Assistant to the Mayor, who will serve as the office manager for the Mayor's Office. This role involves providing a wide range of complex and confidential administrative support services in a dynamic and politically sensitive environment. The Executive Assistant will interact with various stakeholders, manage communications, and oversee office operations to ensure the Mayor's objectives are met effectively.

Responsibilities

• Serve as office manager for the Mayor's Office, maintaining and updating calendars for the Mayor and Chief of Staff.
• Receive and screen requests, coordinate, arrange, and confirm meetings, appointments, and events.
• Oversee communications and constituent services for the Mayor's Office, including managing visitor and telephone inquiries.
• Act as a liaison between the public, community organizations, City employees, and the Mayor.
• Prepare and type correspondence, reports, resolutions, and other documents, ensuring accuracy and compliance with standards.
• Supervise the maintenance of office records and databases.
• Coordinate board and commission appointments with the Chief of Staff.
• Plan and supervise logistical arrangements for Mayor's events, such as the State-of-the-City address.
• Oversee the main City Hall reception area and train volunteer greeters when applicable.
• Serve as staff liaison to the Special Events Committee and the Liquor License Commissioner.

Requirements

• Bachelor's degree in Public or Business Administration, Political Science, or a closely related field.
• Minimum of three years of administrative and support experience in a public agency or equivalent combination of education and experience.
• Knowledge of office and administrative management practices and procedures.
• Proficient in Microsoft Office and standard office equipment.
• Strong communication skills, both oral and written.
• Ability to manage multiple priorities and represent the Mayor effectively.

Nice-to-haves

• Experience in public administration or government operations.
• Familiarity with social media platforms for public communication.

Benefits

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance