Executive Assistant to the President and Director of Board Relations

National Louis University - Chicago, IL

Full-time - Mid Level

Chicago, IL

Educational Services

About the position

The Executive Assistant to the President and Director of Board Relations plays a critical role in overseeing the daily operations of the Offices of the President and the Board of Trustees. This position provides essential support to the President, the Board of Trustees Chair, and other officers, ensuring that the offices run smoothly and efficiently. The Executive Assistant is responsible for managing the President's schedule, drafting communications on behalf of the President, and organizing and preparing for meetings, which includes gathering necessary documents and attending to all logistical aspects. Additionally, the role involves answering and responding to phone calls, prioritizing emails, coordinating travel arrangements, and maintaining various records and documents for the President. In addition to supporting the President, the Executive Assistant oversees the daily operations of the President's Office, coordinating with leadership team members as needed. This includes planning all activities related to the Board of Trustees, providing support for the Board Chair and other Trustees, and taking official minutes for Board meetings. The Executive Assistant coordinates and oversees Board Committee meetings, ensuring that committee materials are submitted in a timely fashion. Regular contact with members of the Board of Trustees is maintained, and the Executive Assistant is responsible for planning and coordinating various special functions for both the President and the Board of Trustees, as well as orientation programs for new Trustees. Furthermore, the role includes maintaining the University By-Laws, Board meeting minutes, and supplemental materials, serving as a liaison/resource to internal and external constituents for the Board of Trustees, and monitoring and maintaining the Board of Trustees website and database.

Responsibilities

• Provides executive support to the President.
• Manages President's schedule.
• Drafts communications on behalf of the President.
• Organizes and prepares for meetings, including gathering documents and attending to logistics of meetings.
• Answers and responds to phone calls, communicates messages and information to the President.
• Prioritizes emails and responds when necessary.
• Coordinates travel arrangements.
• Maintains various records and documents for the President.
• Oversees daily operations of the President's Office, coordinating with leadership team members as needed.
• Plans all activities related to the Board of Trustees.
• Provides support for Board Chair and other Trustees.
• Takes official minutes for the Board of Trustees regular and special meetings, as well as Executive Committee meetings.
• Coordinates and oversees Board Committee meetings.
• Works with the President to ensure committee materials are submitted in a timely fashion.
• Maintains regular contact with members of the Board of Trustees.
• Plans and coordinates various special functions for the President and the Board of Trustees.
• Plans and coordinates orientation program for new Trustees.
• Maintains the University By-Laws, Board of Trustees meeting minutes, and supplemental materials.
• Serves as the liaison/resource to internal and external constituents for the Board of Trustees.
• Monitors and maintains the Board of Trustees website and database, updates and publishes a Board directory.

Requirements

• Bachelor's Degree, strongly preferred
• 5+ years of related experience, required
• Significant experience working with upper management
• Substantial track record of executive support, strongly preferred
• Solid experience working with Microsoft Office including Excel, Word, and PowerPoint

Nice-to-haves

• Experience in a higher education environment
• Familiarity with Board governance and operations

Benefits

• Health Insurance benefits
• Retirement benefits
• Paid Time Off
• Educational Benefits