Executive Assistant to the President/Dean of Jakes Divinity Schoool

The Potter's House - Dallas, TX

Full-time - Mid Level

Dallas, TX

Educational Services

About the position

The Executive Assistant will provide comprehensive support to the president-dean of Jake's Divinity School, managing correspondence, calendars, and travel arrangements while serving as the primary point of contact for interfacing with supporting departments. This role requires strong organizational and communication skills to effectively handle various administrative tasks and support the leadership team.

Responsibilities

• Manage the president-dean's calendar and independently schedule appointments.
• Screen incoming calls and correspondence, responding under the direction of leadership.
• Prepare memorandums outlining communication procedures and policies for internal staff.
• Organize programs, events, meetings, or briefings, including arranging facilities and catering.
• Prepare agendas, notices, and minutes for meetings.
• Conduct research and perform analytical analysis as needed.
• Assist with arranging complex travel plans and itineraries.
• Represent the department in meetings and functions when management is unavailable.
• Reconcile and track EPO's, billing, and contracts as needed.
• Compose and prepare confidential correspondence, reports, and documents.

Requirements

• 5 years of administrative experience.
• Master's degree in Business Administration or related field preferred, or Bachelor's degree with 2-3 years of related experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong writing and communication skills.
• Ability to manage multiple projects and meet strict deadlines.
• Experience working with non-profit organizations.

Nice-to-haves

• Experience with enterprise-wide information systems.
• Ability to maintain confidentiality in all corporate matters.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Flexible spending account
• Paid time off
• Vision insurance
• 401(k) matching
• Life insurance