EXECUTIVE ASSISTANT TO THE PRESIDENT

Rochester College - Rochester Hills, MI

Full-time - Mid Level

Rochester Hills, MI

Educational Services

About the position

The Executive Assistant (EA) to the President is a full-time position that provides essential administrative support to the President of Rochester Christian University. This role is pivotal in ensuring the seamless operation of the President's office and requires a highly organized, proactive, and dedicated individual. The EA will manage a wide range of administrative and executive support-related tasks with professionalism and confidentiality. This position serves as a key liaison between the President and various internal and external stakeholders, including faculty, staff, students, board members, donors, and community partners. The responsibilities of the EA include managing the President's schedule, coordinating meetings and events, preparing correspondence, and handling confidential information. The EA will also support the President in strategic initiatives and special projects, ensuring that all tasks are completed efficiently and effectively. The role demands excellent communication skills, time management abilities, and a strong commitment to maintaining a positive work environment within the Office of the President. In addition to administrative duties, the EA is expected to promote an inclusive environment at Rochester Christian University by demonstrating the institution's Diversity Statement. This includes participating in developmental activities to increase understanding and awareness of diversity, equity, and inclusion issues, both individually and in relation to their professional field.

Responsibilities

• Prepare correspondence, letters, and memos; compose your own correspondence when necessary.
• Provide administrative/secretarial support to the President.
• Handle extremely confidential information and correspondence.
• Coordinate and arrange for special meetings with the President of the University.
• Maintain the President's calendar by coordinating meetings and appointments.
• Make travel arrangements and prepare expense reimbursements.
• Process incoming and outgoing mail.
• Establish and maintain files as necessary.
• Communicate with stakeholders as a steward of the University and the President.
• Work and communicate in a professional manner with other Office of the President team members.
• Handle special projects and other duties as assigned by the University President.

Requirements

• Bachelor's degree in Project Management, Business Administration, a human services field, or related field preferred.
• A minimum of 5 years of relevant experience in Higher Education, or possessing transferable skills developed in a related field.
• Excellent written and verbal communication skills.
• Excellent organizational and time management skills; able to manage multiple priorities.
• Effective judgment, tact, diplomacy, and discretion are required in all matters.
• Demonstrated effective interpersonal skills; able to establish and maintain effective working relationships across lines of difference.
• Must be able to maintain strict confidentiality.
• Able to maintain a high degree of professionalism at all times.
• Attention to detail.
• Excellent partnering, communication, and presentation skills.
• Proficient with Microsoft Office, Adobe, and Google Suites is preferred.
• Experience working in higher education is preferred.

Nice-to-haves

• Supportive of the University mission, including a demonstrated personal faith in Jesus Christ and being active in a local church.