San Mateo County Community College District - San Mateo, CA
posted 3 months ago
The Executive Assistant to the President at the San Mateo County Community College District plays a crucial role in providing specialized clerical and administrative support to the College President. This position requires a high level of independence and judgment, as the Executive Assistant will coordinate a variety of complex projects and assignments, resolve problems, and make decisions with minimal supervision. The role involves extensive public contact with various stakeholders, including Governing Board members, the Chancellor's Office, faculty, students, vendors, and community representatives, necessitating a professional demeanor and strong communication skills. The Executive Assistant will be responsible for managing the President's calendar, including scheduling appointments, organizing meetings, and coordinating travel arrangements. This includes preparing documentation for travel requests and reimbursements. Additionally, the Executive Assistant will assist in the preparation of strategic planning agendas, minutes, and other materials, ensuring that all documentation is accurate and timely. The position also involves responding to sensitive inquiries and complaints, screening communications, and providing policy and procedural information to various stakeholders. In this role, the Executive Assistant will lead the work of other clerical staff and student assistants, ensuring that office workflows are efficient and that timelines are met. The position requires a proactive approach to problem-solving and the ability to handle confidential information with discretion. The successful candidate will demonstrate a commitment to the District's mission of educational equity and social justice, working collaboratively with faculty, staff, and community partners to support student success.