Executive Assistant to the President

Texas A&M University • San Antonio, TX

384d

About The Position

The Executive Assistant to the President at Texas A&M University - San Antonio provides essential administrative support to the President, managing a complex calendar, coordinating meetings, and handling travel arrangements. This role requires discretion and confidentiality, as well as the ability to adapt to the dynamic needs of the President's office. The Executive Assistant also serves as a point of contact for visitors and callers, ensuring smooth operational and administrative functions within the office.

Requirements

• Bachelor's degree in applicable field or equivalent combination of education and experience.
• Four years of related administrative experience.

Nice To Haves

• Master's degree in applicable field.
• Five or more years of experience supporting senior-level executives.
• Previous higher education experience.

Responsibilities

• Provide general administrative support to the President.
• Facilitate the efficient use of the President's time by managing and coordinating a complex calendar of appointments, social engagements, and University and community functions.
• Understand the sensitivity associated with commitments to the President's time, anticipating time commitments for future projects requiring the President's review and work time.
• Arrange, coordinate, and schedule meetings, appointments, and special events.
• Ensure the President is briefed on his schedule and that he arrives on time to meetings.
• Prepare agendas, presentations, and other supporting materials for meetings.
• Work closely with colleagues across campus to ensure an effective and efficient system for the President's participation in events.
• Organize successful meetings hosted by the President or other members of the office, including senior staff meetings.
• Coordinate meetings of the University Advisory Board.
• Process and manage travel arrangements for the President.
• Maintain confidential files and records for the President.
• Draft, review, and finalize documents such as memos, letters, papers, speeches, and reports as requested by the President.
• Gather information and draft communications, routine correspondence, emails, memorandums, meeting minutes, briefings, remarks, and presentations.
• Coordinate incoming and outgoing correspondence, determining the next steps and appropriate responses.
• Field concerns and complaints from constituents with a calm, professional demeanor.
• Assist the Senior Administrative Coordinator with staffing the front desk when necessary.
• Provide back-up administrative support to the Chief of Staff, as needed.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid holidays
• Professional development opportunities
• Flexible scheduling

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees