Executive Assistant to the Provost & Vice President of Academic Affairs

$60,000 - $70,000/Yr

Long Island University - Brookville, NY

Full-time - Entry Level

Brookville, NY

Educational Services

About the position

The Executive Assistant to the Provost & Vice President for Academic Affairs plays a vital role in supporting the Provost & VPAA's office, enabling them to focus on the broader issues affecting Long Island University (LIU). This position is essential for maintaining academic oversight across LIU's thirteen schools and colleges, which are located on Long Island, Brooklyn, and the Hudson Valley. The Executive Assistant serves as a critical link between the Provost & VPAA and various stakeholders, including school and college Deans, administrative offices, and faculty members, addressing a wide range of issues that arise within the academic environment. In this role, the Executive Assistant is responsible for synthesizing information for the office of the Provost & VPAA and communicating effectively with multiple audiences. The position requires a high level of organization and attention to detail, as the Executive Assistant will manage executive communications, including correspondence and emails directed to University stakeholders. Additionally, the role involves drafting University-wide emails on behalf of the Provost & VPAA and creating presentation materials such as PowerPoint slides. The Executive Assistant will also oversee various faculty management processes, including administering applications for Sabbatical, Non-Tenure Track Faculty, Senior Professor, and Promotion and Tenure, in accordance with campus Collective Bargaining Agreements. This includes maintaining academic affairs calendars and managing committee meeting agendas and minutes for various University committees. Furthermore, the Executive Assistant will handle human resources operations related to faculty hiring procedures and oversee the annual faculty line request process. The role may also involve managing special projects that require confidentiality and high-level oversight from inception to completion. Overall, this position is integral to the smooth operation of the Provost & VPAA's office and the broader academic mission of LIU.

Responsibilities

• Manage executive correspondence and email to University stakeholders and other constituencies.
• Draft University-wide emails on behalf of the office of the Provost & VPAA.
• Create PowerPoint and other presentation materials.
• Administer processes for Sabbatical, Non-Tenure Track Faculty, Senior Professor, and Promotion and Tenure applications as per the campus Collective Bargaining Agreements.
• Oversee the LIUFF Professional Development Fund.
• Create and maintain academic affairs calendars, applications, and forms.
• Manage agendas and meeting minutes related to monthly and quarterly University committees including University-wide Deans, Academic Affairs Board of Trustees, Strategic Planning, and Campus Leadership Councils.
• Oversee annual faculty line request process and criteria.
• Partner with deans on faculty hiring procedures for all LIU schools and colleges.
• Handle miscellaneous, confidential high-level projects on behalf of the office of the Provost & VPAA from inception to completion.

Requirements

• Bachelor's degree required; Master's preferred.
• Attention to detail and excellent organizational skills.
• Strong oral and written communication skills.
• Ability to collaborate and work well with diverse groups.
• Familiarity with higher education structures, governance practices, and budgeting processes preferred.
• Strong research skills and ability to apply collected information to the development and revision of policies and practices.
• Sensitivity, discretion, and ability to effectively delegate issues.
• Ability to make decisions based on an understanding of and commitment to institutional mission and priorities.
• Familiarity with Microsoft Office and SharePoint preferred.

Nice-to-haves

• Familiarity with higher education structures, governance practices, and budgeting processes preferred.