Executive Assistant to the Provost

Princeton University - Princeton, NJ

Full-time - Mid Level

Princeton, NJ

Educational Services

About the position

The Executive Assistant to the Provost plays a vital role in supporting the chief academic officer and chief budgetary officer of Princeton University. This position involves managing the provost's calendar, serving as the primary point of contact for the office, and overseeing various administrative tasks to ensure the smooth operation of the Office of the Provost. The EA is expected to take a proactive approach, exercise discretion, and maintain professionalism while interacting with a diverse range of individuals.

Responsibilities

• Manage all calendaring for the provost and other senior staff as necessary.
• Serve as the primary point of contact for the Office of the Provost and staff the reception area.
• Plan and execute meetings and events for the Office of the Provost.
• Prepare meeting materials and manage the budget and day-to-day operations of the Office of the Provost.
• Manage special and ongoing projects delegated by the provost or senior manager, including data collection and analysis.
• Coordinate travel arrangements for the provost and campus visitors.
• Provide administrative support for other senior staff as directed.
• Ensure the provost is kept on schedule and appropriately briefed.

Requirements

• Five years or more of professional administrative experience.
• Demonstrated ability to take initiative and thrive in a fast-paced environment.
• Excellent interpersonal skills with a strong orientation towards service and teamwork.
• Excellent oral and written presentation and communication skills.
• Strong analytical, problem-solving, and data-gathering skills.
• High level of professional discretion and confidentiality.

Nice-to-haves

• Experience providing administrative support to a senior executive.
• Clear understanding of the culture and operations of higher education administration.
• Experience managing budgets and familiarity with enterprise-wide administrative and financial systems.

Benefits

• Lunch & learns
• Eligible for overtime: No
• Probationary period: 180 days