Executive Assistant to the Provost

$100,000 - $120,000/Yr

Columbia University - New York, NY

Full-time - Mid Level

New York, NY

Educational Services

About the position

The Executive Assistant to the Provost provides comprehensive executive-level support to the Provost and the Chief of Staff of the Office of the Provost. This role is crucial for ensuring smooth operations and effective communication within the office and with various stakeholders, including university administrators, faculty, and external partners. The assistant will manage complex calendars, coordinate meetings, and oversee special projects, while also supervising support staff.

Responsibilities

• Manages complex calendars and contact lists for the Provost.
• Handles travel arrangements and screens incoming communications for the Provost.
• Initiates and administers document tracking for correspondence.
• Coordinates resource information for meetings and prepares reports and presentation materials.
• Provides executive-level support to the Chief of Staff, managing their calendar and communications.
• Advises the Chief of Staff on organizational and staffing issues.
• Supports other members of the Office of the Provost Senior Staff as needed.
• Responsible for strategic planning for office workflow and special projects.
• Directs implementation of new procedures and organizes special initiatives.
• Creates a responsive office environment for the University's constituencies.
• Serves as liaison to academic and administrative offices and external partners.
• Supervises Senior Administrative Coordinator, temporary employees, and work study students.

Requirements

• Bachelor's degree required.
• Minimum of five years of related experience assisting an executive or senior level administrator.
• Demonstrated success in establishing and managing office operations.
• Deep knowledge of the university setting.
• Experience collaborating with executive level offices and personnel.
• Demonstrated ability to set priorities and manage multiple priorities.
• Strong verbal, written, and computer skills essential.

Nice-to-haves

• Willingness to work evenings and occasional weekends if necessary.

Benefits

• Salary range of $100,000-$120,000 based on qualifications and experience.