Executive Assistant to the Provost

$100,000 - $120,000/Yr

The Trustees Of Columbia University In The City Of New York - New York, NY

Full-time - Mid Level

New York, NY

Ambulatory Health Care Services

About the position

The Executive Assistant to the Provost is responsible for providing comprehensive executive-level support to the Provost's office, ensuring smooth operations and effective communication with various stakeholders within the university and external partners. This role involves managing complex calendars, coordinating meetings, and overseeing office workflow while supervising support staff.

Responsibilities

• Provides executive-level support for the Provost, managing complex calendars and travel arrangements.
• Screens incoming communications and determines appropriate actions based on professional assessment.
• Initiates and administers document tracking for correspondence.
• Coordinates resource information for meetings and prepares reports and presentation materials.
• Provides executive-level support to the Chief of Staff, managing communication and advising on organizational issues.
• Responsible for strategic planning and implementation of office workflow and special projects.
• Creates a responsive office environment for the university's constituencies and stakeholders.
• Serves as a liaison to academic and administrative offices and external partners.
• Supervises Senior Administrative Coordinator, temporary employees, and work-study students.

Requirements

• Bachelor's degree required.
• Minimum of five years of related experience assisting an executive or senior-level administrator.
• Demonstrated success in managing office operations and multiple priorities.
• Deep knowledge of the university setting.
• Experience collaborating with executive-level offices and personnel.
• Strong verbal, written, and computer skills essential.

Nice-to-haves

• Willingness to work evenings and occasional weekends if necessary.

Benefits

• Health insurance
• Retirement savings plan
• Paid holidays
• Professional development opportunities