Executive Assistant to the Superintendent

Blackstone Millville Regional School District - Blackstone, MA

Full-time - Mid Level

Blackstone, MA

About the position

The Executive Assistant to the Superintendent plays a crucial role in supporting the Superintendent's Office by coordinating and supervising various activities. This position requires a professional demeanor, strong organizational skills, and the ability to handle confidential information efficiently. The assistant will be responsible for maintaining communication with parents and staff, managing the Superintendent's calendar, and ensuring smooth operations within the office.

Responsibilities

• Welcome visitors and arrange for their comfort, screening unexpected callers according to predetermined protocols.
• Provide general secretarial support for the Superintendent, including correspondence, reports, notices, and recommendations.
• Maintain and update the Superintendent's calendar, making arrangements for conferences and interviews.
• Prepare, collate, and distribute School Committee agenda materials.
• Maintain a regular filing system as well as confidential files.
• Oversee the process of district-wide mailings pertaining to the Superintendent's Office.
• Perform other tasks and assume other responsibilities as assigned by the Superintendent.

Requirements

• Mid-level administrative experience
• High school diploma or GED
• Strong organizational skills
• 1 year of communication skills experience
• Experience as a highly confidential administrative assistant preferred
• Demonstrated ability to use computer systems and multiple applications including spreadsheet, presentation, database, and web page software
• Strong skills for establishing and maintaining positive interpersonal relationships
• Ability to multi-task, establish office priorities, and work independently with minimal supervision
• Good judgment and problem-solving skills
• Excellent verbal and written communication skills

Nice-to-haves

• Commitment to the education of all students as the primary mission of public schools
• Ability to maintain composure in difficult situations and use sound judgment when making decisions

Benefits

• Full-time position
• Salary varies with experience and education