Executive Assistant to the Vice President - Office of Advancement

$47,586 - $87,558/Yr

Georgetown University - Westville, IL

Full-time - Entry Level

Westville, IL

Educational Services

About the position

The Executive Assistant (EA) to the Vice President of the Office of Advancement at Georgetown University plays a crucial role in supporting the Chief of Staff and managing the daily operations of the Vice President's office. This position involves coordinating schedules, overseeing communications, executing special projects, and ensuring that all materials are prepared for meetings. The EA serves as a primary point of contact for stakeholders and is responsible for logistics related to various initiatives, thereby facilitating the work of the Vice President and enhancing collaboration across the university.

Responsibilities

• Manage the VP's and COS's schedule, overseeing inbound communications, executing special projects, and ensuring materials are prepared in advance of meetings.
• Provide logistical support and execution of VP office meetings, leadership meetings, office-wide meetings and retreats, as well as annual business planning and reporting.
• Oversee the VP's deployment including scheduling, travel logistics, itineraries, and briefings.
• Engage in internal strategic discussions related to Advancement and campaign priorities, and highly sensitive philanthropic, organizational, or personnel matters.
• Handle all contracting, expenses, and payment processes for the VP's office in conjunction with external vendors and the main campus contracts office, maintaining financial records for the VP's office.
• Schedule the VP, manage certain VP correspondence, and collaborate with senior leadership, faculty, students, and key university constituents.
• Support and track the implementation of strategy, communicating the progress of key initiatives.
• Perform research and writing tasks, generating and/or editing internal and external documents.
• Serve as a primary knowledge source for answering questions from Advancement staff about a variety of topics.

Requirements

• Bachelor's degree or at least five years of relevant work experience
• Minimum 2 years of related professional experience
• Demonstrated relationship-building skills (both internally and externally)
• Organized with strong attention to detail and demonstrated verbal and written communication skills
• Mission-driven and service-oriented with the ability to work in a fast-paced, high-volume, and ambiguous environment
• Ability to organize and prioritize time in the face of competing priorities
• Proven professional composure, discretion, judgment, and ability to judiciously manage sensitive and confidential information carefully
• Strong facilitation/presentation skills
• Proven experience working independently and collaboratively with a team
• Demonstrated project management experience
• Proficient in MS Office, Google Suite

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Life insurance
• Retirement savings
• Tuition assistance
• Work-life balance benefits
• Employee discounts
• Voluntary insurance options