Executive Assistant to the VP for International Affairs

Rust College - Holly Springs, MS

Full-time - Entry Level

Holly Springs, MS

Educational Services

About the position

The Executive Assistant to the VP for International Affairs at Rust College plays a crucial role in supporting the VP in various administrative and operational tasks related to international programs. This position involves managing the VP's calendar, coordinating international student admissions, handling financial activities, and facilitating communication with internal and external stakeholders. The role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment while maintaining professionalism and discretion.

Responsibilities

• Coordinating departmental document retention, retrieval, and disposal according to college policies.
• Responding to inquiries regarding campus internationalization policies and procedures involving appropriate staff as required.
• Communicating important notices and announcements to students and staff.
• Advising CIAP personnel on the use of proper procedures regarding expenses and transactions.
• Coordinating with College Services and external vendors for pricing, ordering, delivery of ongoing service, and others as requested by the VP.
• Coordinating VP's special events, including management of orientation events, airport pick-ups, and hosting of VIPs and foreign dignitaries on behalf of the VP.
• Providing administrative support and coverage as needed and acting as a point of contact for inquiries concerning the VP.
• Assisting the VP with all aspects of planning prior to each event, including logistics and coordination of international student programming.
• Serving as an ombudsperson to the VP and point of communication for international admission processing, and local and foreign officials, assisting applicants and participants via telephone and email throughout the application process, acceptance, and event preparation.
• Performing research and compiling data on matters related to international programs as requested by the VP.
• Assisting with admissions processing and other administrative tasks such as drafting office correspondence and preparing reports, handling various types of applications, and orienting and debriefing students and faculty.
• Performing other duties that may be assigned from time to time by the VP.

Requirements

• Bachelor's degree in a field related to international business.
• MBA, Master's in Linguistics, law, psychology, or related field is strongly preferred.
• Advanced knowledge/skills with the Microsoft suite of Office products including Word, Excel, PowerPoint, and database software.
• Exceptional interpersonal and communication skills, and a collegial and professional attitude.
• Proactive and discreet individual with good judgment.