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Sky Ranchesposted 5 months ago
Full-time • Mid Level
Van, TX
Accommodation
Resume Match Score

About the position

The Executive Assistant to the VP of Sales and Marketing at Sky Ranches Inc plays a crucial role in supporting the ministry's mission of leading youth and families to know and follow Christ. This position involves a variety of administrative tasks, including managing communications, scheduling, and supporting departmental projects, all aimed at enhancing the operational efficiency of the Sales and Marketing department.

Responsibilities

  • Support the daily administrative needs of the Vice President of Sales and Marketing.
  • Answer phones promptly, take accurate messages, and respond to information requests in a timely manner.
  • Schedule meetings and maintain calendars for the VP.
  • Record meeting minutes accurately and distribute follow-up items.
  • Schedule activities such as meetings, travel, and departmental events.
  • Perform general clerical duties, including preparing and proofing emails, presentations, and reports.
  • Provide support for ongoing departmental projects as needed.
  • Handle purchasing and organization of departmental supplies.
  • Proofread and edit all marketing and creative media collateral according to brand guidelines.
  • Support various administrative needs of departments reporting to the VP, including Marketing & Communications, Guest Services, Retail, and Sales.
  • Analyze and report on metrics related to marketing efforts.
  • Manage donation requests and inventory from initial request to delivery.
  • Prepare and proofread letters, memos, and other correspondence accurately and timely.
  • Maintain both printed and digital files in an organized manner.
  • Handle accounting needs, including preparing purchase requisitions and managing expense reports.
  • Assist with company-sponsored events as needed.

Requirements

  • Bachelor's degree preferred.
  • At least three years of related work experience.
  • Work experience in a ministry or camp environment is advantageous but not required.
  • Basic understanding of business or office management principles.
  • Knowledge of customer service principles and processes.
  • Understanding of basic accounting principles and budget management.
  • Proficient in Microsoft Word, Excel, and Outlook.
  • Basic internet and social media skills.
  • Understanding of brand management and English grammar.

Nice-to-haves

  • Experience in a ministry or camp environment.
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