Executive Assistant to the YDC Claims Assistant Admin. (PT Posting #24-131)

$63,960 - $93,995/Yr

New Hampshire Judicial Branch - Concord, NH

Part-time - Entry Level

Concord, NH

About the position

The Executive Assistant to the YDC Claims Assistant Administrator is a highly responsible and confidential part-time position based in Concord, NH. This role involves providing executive support to the YDC Claims Assistant Administrator and the YDC claims team. The position requires a high level of discretion and independent judgment, as the Executive Assistant will be responsible for managing a variety of administrative tasks and projects. The work is performed independently, with instructional direction provided as necessary, and is subject to review by the YDC Claims Assistant Administrator for adherence to established policies and practices. The Executive Assistant will prepare and process various claim and arbitration documents, including applications, decisions, and correspondence. This includes transcribing from digital recordings, drafting letters and decisions, and maintaining an organized filing system for the YDC Claims Assistant Administrator. The role also involves preparing agendas, taking minutes, and managing the calendar of appointments, meetings, and hearings for the YDC Claims Assistant Administrator. The Executive Assistant serves as the primary point of contact for internal and external communications related to the YDC claims process, ensuring effective communication between the YDC Claims Assistant Administrator and the claims team. In addition to these responsibilities, the Executive Assistant will manage special projects as requested, assist with administrative meetings and hearings, and arrange travel plans for the YDC Claims Assistant Administrator and the claims team. The position requires a proactive approach to organizing, planning, and prioritizing daily administrative tasks, as well as maintaining accurate records and reports. This role is critical to the efficient operation of the YDC Claims Assistant Administrator's office and requires a commitment to confidentiality and professionalism.

Responsibilities

• Provides executive support to the YDC Claims Assistant Administrator and YDC claims team.
• Prepares and processes a variety of claim and arbitration documents, including applications, decisions, and correspondence.
• Transcribes from a digital recording device or notes; drafts decisions and letters; prepares correspondence relative to work of the YDC Claims Assistant Administrator.
• Prepares agendas and materials, takes minutes, prepares reports, records informal proceedings, and establishes and maintains related files.
• Prepares administrative reports including claim lists, memos, and agendas; provides for preparation and distribution of notices of the YDC Claims Assistant Administrator as needed.
• Develops and maintains orderly systems of filing for the YDC Claims Assistant Administrator.
• Organizes, plans, prioritizes, coordinates, and processes daily administrative tasks.
• Maintains an active calendar of appointments, meetings, and hearings; plans, coordinates, and ensures adherence to the YDC Claims Assistant Administrator's schedule.
• Serves as primary point of contact for internal and external communication on matters pertaining to the YDC Claims Assistant Administrator and the YDC claims process.
• Serves as liaison to the YDC claims team; provides an open line of communication to the YDC Claims Assistant Administrator.
• Manages a variety of special projects at the request of the YDC Claims Assistant Administrator.
• Provides assistance for administrative meetings and hearings as necessary.
• Arranges travel plans for the YDC Claims Assistant Administrator and YDC claims team.
• Drafts, reads, and routes correspondence; establishes and maintains related claims files; purges administrative files as necessary and in accordance with records retention policy.
• Prepares timekeeping and expense reports.
• Performs other duties as assigned.

Requirements

• Minimum two (2) years of relevant college-level course work or an Associate's degree from an accredited college or university in a related field.
• Minimum three (3) years of related office management or clerical work experience.
• Ability to work closely in an environment involving sexual and/or physical abuse content.
• Notary Public license in advance of employment or shortly thereafter.

Nice-to-haves

• Experience in project management.
• Knowledge of legal terminology and court procedures.
• Familiarity with the State of New Hampshire's statutes, rules, and administrative orders.

Benefits

• Paid time off