Executive Assistant to Urologist

$70,000 - $70,000/Yr

New York Health - Manhasset, NY

Full-time - Entry Level

Manhasset, NY

Ambulatory Health Care Services

About the position

The Executive Assistant to the Urologist at New York Health (NYH) plays a crucial role in providing administrative support to ensure the smooth operation of the office. This position involves managing schedules, coordinating travel, and maintaining patient records while contributing to a collaborative healthcare environment focused on patient well-being.

Responsibilities

• Provide administrative support with day-to-day activities.
• Review emails in Gmail.
• Maintain and coordinate a calendar of appointments for Gmail.
• Coordinate all travel arrangements.
• Create and maintain files, compose and type correspondence, reports, and memoranda as needed.
• Provide backup support to the division management as needed.
• Create employee work schedules, monitor budgets, maintain patient records, and ensure compliance with state laws and regulations.
• Monitor the doctor's schedules and ensure patients are called for follow-up appointments.
• Inform employees of new policies and other changes.
• Coordinate with doctors, nurses, and other healthcare professionals to identify their issues and needs.
• Respond to questions from doctors, employees, and patients in a timely manner.
• Ensure all departments comply with current healthcare laws, regulations, and policies of NYCBS.
• Contribute to a team effort by transitioning into other related daily roles as necessary.
• Maintain daily operations of the office by following policies and procedures.
• Perform tasks as assigned for special projects.

Requirements

• Two years' experience in an administrative support staff position.
• Proficient in Word, Excel, Gmail, Google Mail, and PowerPoint.
• Word processing, programming, and database management skills are essential.
• Must be comfortable in a busy environment and able to handle a heavy workload.
• Ensure reliable transportation for off-site tasks within the local area.
• Proficiency in Google Suites preferred.

Benefits

• Health Insurance on day 1 of employment
• Dental insurance
• Vision insurance
• Life insurance
• Short and long-term disability
• Tuition reimbursement
• 401(k) plan
• Generous PTO time
• 8 paid holidays (2 floating)