Executive Assistant to Vice President for Business & Finance

Meredith College - Raleigh, NC

Full-time - Entry Level

Raleigh, NC

Educational Services

About the position

The Executive Assistant to the Vice President for Business & Finance at Meredith College is responsible for providing comprehensive administrative support, overseeing fiscal activities, and facilitating communication between various departments and external stakeholders. This role requires advanced organizational skills and the ability to manage multiple tasks related to budget administration, contract management, and board affairs, ensuring smooth operations within the division.

Responsibilities

• Monitor, reconcile, and assist with budget administration for the division, including contracts, payroll, and purchasing.
• Maintain and oversee campus-wide monthly credit card usage and cash advance reconciliation.
• Schedule and coordinate Board Committee meetings for Business & Finance and Investment, preparing materials and drafting minutes.
• Coordinate the annual commercial renewal process and maintain a database for all College contracts.
• Schedule meetings for capital projects and maintain a database of status and budget for these projects.
• Research information, compile statistics, and prepare reports or summaries as needed.
• Serve as a liaison with other departments and external constituencies to resolve day-to-day matters.
• Provide backup support for departmental activities, including answering phones and managing correspondence.

Requirements

• High school diploma or GED with a minimum of five years of experience in a similar position, or a Bachelor's degree with at least one year of experience.
• Proficiency in Microsoft Office Suite, especially Word, Excel, PowerPoint, and Access.
• Excellent verbal and written communication skills, including minute-taking techniques.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and professionalism at all times.

Nice-to-haves

• Experience with Ellucian/Colleague preferred.
• Experience in an educational setting is preferred.

Benefits

• Full-time position with competitive salary range.
• Opportunity for professional development and skill enhancement.