Centralia College - Centralia, WA
posted 3 months ago
The Executive Assistant to the Vice President of Human Resources & Equity (VP HRE) will provide high-level administrative support, ensuring smooth departmental operations. The ideal candidate will have exceptional organizational skills, attention to detail, and the ability to multitask. This role demands professionalism, discretion, and integrity in handling sensitive information. Responsibilities include using independent judgment to plan, organize, and oversee all administrative services for Human Resources and Equity. The position requires the ability to exercise initiative in problem-solving, work under pressure, and handle multiple tasks requiring a high degree of accuracy and attention to detail in a highly distractive, open office environment. Key responsibilities include maintaining training records and preparing reports, providing administrative support for training programs, planning and organizing conferences, seminars, workshops, and training programs, and assisting in the selection of speakers/trainers. The Executive Assistant will also monitor the training and development budget, assist with the Exempt and Classified Employee Evaluation process, and support recruitment, payroll, and other HR-related duties. Additionally, the role involves overseeing campus recognition and awards programs, assisting with campus-wide investigations into employment law violations, and coordinating the Public Record Request process. The Executive Assistant will coordinate the Vice President's calendar, schedule meetings and travel, and prepare documents. They will provide routine administrative support, maintain accurate files and records, and guide staff, faculty, students, and the public to appropriate resources. The position also includes responsibilities for composing correspondence, reports, and documents, maintaining the Human Resources and Equity SharePoint site, and serving as a Clery Campus Security Authority and Title IX Mandatory Reporter. The role requires a commitment to equity, diversity, and inclusion principles, and the ability to manage multiple priorities and work collaboratively with diverse teams.