Executive Assistant to VP of Sales, MFG

MMC Group - Richardson, TX

Full-time - Mid Level

Hybrid - Richardson, TX

1,001-5,000 employees

Administrative and Support Services

About the position

The Executive Assistant to the VP of Sales at MMC is a pivotal role that involves managing office operations and providing direct executive support to the Vice President of Sales. This position requires a service-driven professional who is exceptionally organized, prompt, and possesses outstanding communication and relationship-building skills. The role demands a proactive approach to managing complex schedules and responding efficiently to communications, while also supporting sales initiatives and administrative tasks.

Responsibilities

• Manage office operations and provide executive administrative support to the VP of Sales.
• Proficiently use technology and software management, including Microsoft Office Suite and communication tools.
• Generate sales reports and analytics to assist Sales Executives in evaluating performance.
• Assist in creating presentations, reports, and promotional materials in collaboration with design and marketing teams.
• Act as an administrative liaison with internal and external stakeholders regarding purchasing and operations.
• Handle credit card transactions and manage expenses through Concur.
• Organize and send out company mailers and holiday cards, and coordinate company photos and write-ups for employee milestones.
• Manage calendars, schedule meetings, and optimize the VP's time and productivity.
• Coordinate travel arrangements and itineraries for business trips and events.
• Maintain a professional presence in all interactions and demonstrate strong interpersonal skills.

Requirements

• Minimum 10+ years of demonstrated experience in a similar role.
• High level of confidentiality and discretion.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication skills.
• Ability to work under pressure and meet tight deadlines.
• Confident and assertive, with the ability to take initiative.
• Proficient in calendar management and scheduling.
• Experience in coordinating travel and managing business meetings.

Nice-to-haves

• A college degree is preferred, but relevant experience is highly valued.
• A solid social media presence is a nice bonus, but not required.

Benefits

• Medical benefits offered.