Executive Assistant up to $50k+ - Financial/Banking Services

$50,000 - $50,000/Yr

Unclassified - McLean, VA

Full-time - Executive

McLean, VA

About the position

The Executive Assistant position at our dynamic financial company is a critical role that requires a highly organized and detail-oriented individual. This position is designed for someone who has experience supporting a Vice President or multiple Senior Directors, showcasing the ability to manage complex schedules and coordinate high-level meetings effectively. The successful candidate will be responsible for extreme calendar management, ensuring that all appointments, meetings, and events are scheduled efficiently and without conflicts. This role demands a proactive approach to managing time and resources, as well as the ability to anticipate the needs of executives and act accordingly. In addition to calendar management, the Executive Assistant will be tasked with planning and coordinating meetings, which includes preparing agendas, taking minutes, and following up on action items. The fast-paced environment of our company means that the Executive Assistant must be able to adapt quickly to changing priorities and handle multiple tasks simultaneously. Attention to detail is imperative, as the role involves managing sensitive information and ensuring that all communications are clear and professional. The ideal candidate will possess strong proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and PowerPoint. These skills are essential for creating reports, presentations, and other documents that support the executives' needs. The position offers room for growth and continued development, making it an excellent opportunity for someone looking to advance their career in a prestigious financial organization. We pride ourselves on providing a stable work environment and are committed to fostering the professional growth of our employees.

Responsibilities

• Manage complex calendars for the VP and multiple Senior Directors.
• Coordinate and schedule meetings, ensuring all logistics are handled efficiently.
• Prepare meeting agendas and take minutes during meetings.
• Follow up on action items and ensure timely completion of tasks.
• Create and edit documents, reports, and presentations using Microsoft Office Suite.
• Handle sensitive information with discretion and professionalism.
• Anticipate the needs of executives and proactively manage their schedules.

Requirements

• Proven experience as an Executive Assistant or in a similar administrative role supporting senior executives.
• Strong proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Excellent communication skills, both written and verbal.

Nice-to-haves

• Experience in the financial industry or a similar fast-paced environment.
• Familiarity with project management tools or software.

Benefits

• Opportunities for professional growth and development.
• Stable work environment in a prestigious company.