Executive Assistant, Vice President of Institutional Advancement

Temple University • Philadelphia, PA

444d • Hybrid

About The Position

The Executive Assistant to the Vice President of Institutional Advancement at Temple University provides high-level administrative support primarily to the Vice President and occasionally to other leadership within the department. This role involves managing complex administrative functions in a fast-paced environment, developing systems to manage daily activities, and assisting with special projects related to donor stewardship and departmental functions.

Requirements

• Bachelor's degree and at least 2 years of administrative assistant experience in an executive-level environment preferred.
• Proficiency with Microsoft Office Suite (Excel, Outlook, PowerPoint, Word).
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to manage multiple complex tasks.
• Ability to exercise sound judgment and work effectively under pressure.

Nice To Haves

• Knowledge of fundraising, higher education, or non-profit organizations.
• Experience in a university environment, administrative support, and/or customer service.

Responsibilities

• Schedule and maintain calendars of meetings, events, and appointments with shifting priorities and deadlines.
• Ensure meeting agendas, materials, and logistics are professional and prepared.
• Manage logistics associated with business travel and reimbursement of expenses.
• Assist with special projects for donor stewardship communications.
• Generate and analyze reports, manage filing systems, and requisition supplies.
• Perform other duties as assigned.

Benefits

• Travel reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Bachelor's degree