Tucson Medical Center - Tucson, AZ
posted about 2 months ago
The Executive Assistant to the VP of Ancillary Services and CFO at Tucson Medical Center provides advanced, diversified, and confidential administrative support to the Executive Team. This role requires a broad and comprehensive understanding of organizational policies and practices, as well as the ability to manage multiple tasks efficiently. The Executive Assistant will exhibit excellence in customer service, interacting positively with patients, visitors, and staff, while adhering to the values of integrity, community, compassion, and dedication that are central to Tucson Medical Center's mission. In this position, the Executive Assistant will provide direct administrative support to high-level executives, including the CEO, CFO, CNE, and VP. Responsibilities include arranging appointments and meetings, coordinating meeting materials, and maintaining the executive's calendar. The role also involves collecting and preparing information for discussions and meetings, recording meeting minutes, and potentially staffing sensitive Board subcommittees. The Executive Assistant will screen telephone calls and visitors, respond to inquiries, and troubleshoot issues as they arise. Additionally, the Executive Assistant will compile and compute data to create reports for management presentations, format special reports and presentations, and draft office policies and procedures. This position requires the ability to initiate and draft correspondence for the VP's signature and manage travel arrangements for the executive team. The Executive Assistant will also administer controls on receipts and manage purchasing records, ensuring adherence to organizational safety, confidentiality, and operational standards. Other related duties may be assigned as necessary.