IDG Communications - Westford, MA
posted 4 months ago
The Executive Assistant at NETSCOUT will play a crucial role in providing comprehensive and proactive administrative support to a business unit or function leader and their direct reports. This position is designed for individuals who thrive in a fast-paced environment and are adept at managing multiple complex calendars and scheduling requirements. The Executive Assistant will be responsible for ensuring that the executives can focus on their core responsibilities by managing their time effectively and efficiently. This includes reading and prioritizing emails, managing action items, and alerting executives to high-priority communications. In addition to calendar management, the Executive Assistant will coordinate and plan both internal and external meeting logistics, utilizing audio and web software to facilitate seamless communication. The role also involves arranging travel logistics for executives, including booking air, hotel, and car reservations, and ensuring that all travel preferences are communicated clearly to the travel agency. The Executive Assistant will act as a liaison between staff, executives, and customers, screening incoming calls and greeting guests with professionalism. The position requires a high level of integrity and discretion, as the Executive Assistant will handle confidential information and represent the executives positively within the company and externally. The role also includes organizing large on-site and off-site events, preparing materials, and ensuring that all logistical aspects are considered to mitigate potential issues. The Executive Assistant will be expected to build relationships with high-profile external parties and understand the business objectives of the executives to prioritize meetings and events effectively. Overall, this position is integral to the smooth operation of the executive team and the organization as a whole.