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Executive Assistant (with Legal Support Responsibilities)
Elder Law And Disability Rights Center - Santa Ana, CA
posted about 2 months ago
About the position
The Executive Assistant at the Elder Law and Disability Rights Center plays a crucial role in supporting the executive functions of the organization while also providing legal support as needed. This position is ideal for a detail-oriented individual who is passionate about contributing to a non-profit that advocates for the elderly, individuals with disabilities, and those experiencing homelessness. The role involves managing executive schedules, assisting with legal administrative tasks, and ensuring smooth operations within the organization.
Responsibilities
- Provide comprehensive administrative support to the executive director.
- Manage executive calendars, schedule meetings, and coordinate travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Handle sensitive information with discretion and confidentiality.
- Support grant reporting and relationship management.
- Organize and prioritize tasks to ensure executives' schedules run smoothly.
- Assist in fielding calls, screening clients, and handling mail.
- Conduct initial client intake and gather relevant information.
- Manage general administrative tasks, including answering phones, scheduling appointments, and checking incoming text messages.
- Support pro bono volunteers and project manage free community clinics.
- Prepare client retainers and billing.
- Scan and calendar litigation documents.
- Translate documents and meetings as needed.
Requirements
- Proven experience as an executive assistant or in a similar role.
- Excellent organizational skills including with electronic documents.
- Strong interpersonal and communication abilities.
- Detail-oriented and able to handle multiple priorities in a fast-paced environment.
- Proficient in Microsoft Office Suite, G-Suite, and other office management software.
- Familiarity with legal terminology and processes is a plus but not required.
Nice-to-haves
- Willingness to step in and assist with various tasks as needed in a small and growing organization.
Benefits
- Opportunity to work in a mission-driven organization.
- Collaborative and supportive work environment.
- The office is closed on all court holidays.
- Dog friendly office.
- Competitive health insurance, 401K, and vacation time offerings.
- Flexible work from home policies based on performance after onboarding.
