Executive Assistant, Worldwide Theatrical Marketing Partnerships

$47,000 - $53,000/Yr

Paramount Pictures - Los Angeles, CA

Full-time - Entry Level

Los Angeles, CA

Broadcasting and Content Providers

About the position

The Executive Assistant position at Paramount Pictures is responsible for providing comprehensive support to the Senior Vice President (SVP) in the Worldwide Theatrical Marketing Partnerships group. This role involves managing the SVP's global calendar, coordinating meetings, and handling various administrative tasks to ensure smooth operations within the department.

Responsibilities

• Manage SVP's heavy daily global calendar and schedule/coordinate meetings and appointments
• Arrange meetings and conferences handling logistics from securing conference rooms, arranging catering and welcome boards, issuing meeting invitations to preparing NDAs, presentations, agendas, and recaps for meetings as required
• Perform administrative duties including creating, maintaining and organizing documents
• Arrange detailed international travel plans and itineraries and compile travel documentation and expense reports
• Prepare reports and presentations in PowerPoint, Excel, and MS Word, and keep internal documents up to date (i.e., distribution/contacts lists, promotional timelines, status reports, etc.)
• Answer phones, print materials, route incoming and outgoing mail including arranging international shipments
• Manage merchandise inventory/storages and assist in the development of promotional merchandise items
• Assist in coordinating logistics, organizing meetings, etc. for conferences and trade shows
• Help coordinate participation in film premieres, such as managing invites, attendees and assisting with on-site logistics as needed
• Manage development and distribution of promotional mailers
• Research duties, including tracking competitive landscape and designing and managing global brand newsletters for key stakeholders
• Liaise with internal departments and external entities

Requirements

• Bachelor's Degree
• 1+ years equivalent work experience, preferably with entertainment and/or international background
• Excellent written, verbal, and interpersonal skills
• Familiar with a variety of industry concepts and theatrical properties
• Excellent organizational skills and attention to detail
• Ability to multi-task, prioritize and manage time efficiently to meet deadlines
• Self-motivated, pro-active, resourceful, solutions oriented problem solver
• Ability to work well and be flexible in various challenging environments including timely and high-pressure situations
• Driven self-starter who can identify and troubleshoot supervisor needs
• Highly Proficient with MS software including Word, Excel & PowerPoint, Zoom
• Familiarity with other video/audio call software -Google Meet, Microsoft Teams

Nice-to-haves

• Knowledge of foreign languages
• Keen interest in film, brand marketing and deal-making

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Tuition reimbursement
• Paid time off
• Vision insurance
• Life insurance