Executive Assistant

$84,968 - $117,000/Yr

Prologis - San Francisco, CA

Full-time - Mid Level

San Francisco, CA

Real Estate

About the position

Prologis, Inc. is seeking an Executive Assistant to support the Managing Director, Global Head of Strategic Capital in San Francisco, CA. This high-profile role requires a candidate who can manage highly confidential and critical details while interacting comfortably with senior-level executives, customers, vendors, and visitors. The successful candidate will demonstrate strong organizational, written, and verbal communication skills, and must be confident in their ability to engage with staff at all levels in a fast-paced environment. Flexibility, proactivity, resourcefulness, and efficiency are essential, along with a high level of professionalism and confidentiality. Attention to detail and the ability to anticipate the needs of the executive teams are crucial for success in this position. The Executive Assistant will be expected to apply common sense and execute tasks with minimal direction, accommodating a flexible work schedule based on the needs of management and the department.

Responsibilities

• Organize and manage calendar for multiple managing directors, including making appointments, resolving overlapping commitments, and prioritizing sensitive matters.
• Coordinate meetings and special events such as department all-hands or off-sites, including coordination and development of materials.
• Collect and prepare information used for presentations/meetings for senior leadership and department staff.
• Manage and reconcile monthly expense reports, prepare and track group budgets.
• Process invoices, research, and trace payments with the Accounting team.
• Provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive's behalf.
• Manage the collection of quarterly department reporting and department-specific surveys.
• Book and manage travel, including heavy international travel.
• Answer phones, screen incoming calls, and redirect requests for department heads.

Requirements

• 5+ years of relevant experience in a senior/executive-level support in EA/PA role in a mid-to-large sized organization.
• Excellent knowledge of Microsoft Office package (Excel, Word, PowerPoint, Outlook, MS Teams).
• Advanced analytical inclination, specifically related to budgets & projects.
• Superior attention to detail and the ability to meet tight deadlines and juggle multiple requests.
• Integrity and discretion in handling confidential information and professionalism in dealing with senior executives is imperative.
• Demonstrated excellent communication skills, both written & verbal, self-starter, and proactive.
• Detail-oriented with strong planning, organizational, and time-management skills.
• Ability to work well under pressure and occasionally work overtime.
• Flexibility and the ability to change directions quickly.

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance