Executive Assistant

Behavioral Health Network - Springfield, MA

Full-time - Entry Level

Springfield, MA

Nursing and Residential Care Facilities

About the position

The Executive Assistant plays a crucial role in supporting the CEO, Executive Leadership Team, and the Board of Directors by managing schedules, preparing meeting documents, and overseeing day-to-day functions of the corporate office. This position requires maintaining records, coordinating travel, and ensuring effective communication across departments while handling confidential information and special projects as needed.

Responsibilities

• Schedules meetings for the CEO, Executive Leadership Team, and Board of Directors.
• Prepares meeting documents and manages meeting logistics.
• Maintains records for the organization and Board governance.
• Records and maintains documents for all meetings.
• Oversees day-to-day functions of the corporate office, including direct supervision of the Corporate Office Manager.
• Reviews and prepares documentation and contracts for executive approval.
• Interfaces with legal counsel to have contracts reviewed and tracked.
• Oversees storing, updating, and maintaining BHN organizational policies and procedures.
• Acts as liaison with all programs and departments ensuring effective communication.
• Coordinates travel for meetings and conferences.
• Prepares essential documents for auditors.
• Maintains confidential and sensitive information.
• Works on special projects as needed.
• Performs other duties as assigned.

Requirements

• High School Diploma or GED required.
• Minimum of 3 years office administration experience.
• Prior experience supporting executive leaders.
• Background with contracts and legal preferred.
• Exceptional written and verbal communication skills.
• Well organized with the ability to multitask.
• Excellent interpersonal skills.
• Excellent time management skills.
• Working knowledge of Office 365 applications.
• Proactive attitude and the ability to work independently.