Executive Assistant

$70,000 - $70,000/Yr

Beacon Hill Staffing Group - New York, NY

Full-time - Entry Level

New York, NY

Administrative and Support Services

About the position

The Executive Assistant will provide comprehensive support to the CEO of an international architecture and design firm based in New York City. This role involves managing the executive's calendar, scheduling meetings across multiple time zones, and assisting with various administrative tasks to ensure smooth operations within the office.

Responsibilities

• Manage a heavy Outlook calendar
• Schedule internal and external meetings and business development over multiple time zones
• Support architecture and landscape professional development
• Coordinate panel discussions, media interviews and lecturers
• Complete weekly timesheets and month expense reports
• Schedule personal appointments for executive

Requirements

• 4-6+ years of administrative or comparable experience
• Bachelor's degree or higher
• Proficient with Microsoft Office, Zoom, Adobe Acrobat and Teams
• Deltek software experience is preferred
• Ability to handle multiple tasks and competing priorities

Benefits

• Up to $70k base depending on experience plus bonus
• 401k with match
• Medical, dental and vision plans
• 4 weeks PTO, 2 weeks sick time, 11 holidays
• Year round half day Fridays