Executive Assistant

TEKsystems

Full-time - Mid Level

10,001+ employees

Professional, Scientific, and Technical Services

About the position

As an Executive Assistant at TEKsystems, you will play a crucial role in supporting the Chief Financial Officer (CFO) and the Senior Vice President (SVP) of Finance. This position requires a highly organized and proactive individual who can manage multiple priorities in a fast-paced environment. You will be responsible for providing comprehensive administrative support, which includes managing complex calendars, scheduling meetings, and making travel arrangements. Your role will also involve preparing and editing various documents such as correspondence, reports, and presentations, ensuring that all materials are polished and professional. In addition to administrative tasks, you will coordinate and organize meetings, which entails preparing agendas, taking minutes, and following up on action items to ensure that all tasks are completed in a timely manner. Handling confidential information with discretion and professionalism is paramount in this role, as you will be privy to sensitive financial information. You will also assist with special projects and initiatives as needed, showcasing your ability to adapt and contribute to the team's goals. Your position will require you to liaise with both internal and external stakeholders on behalf of the CFO and SVP of Finance, making strong communication skills essential. You will perform other administrative duties as assigned, contributing to the overall efficiency and effectiveness of the finance team.

Responsibilities

• Provide comprehensive administrative support to the CFO and SVP of Finance.
• Manage and maintain complex calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle confidential information with discretion and professionalism.
• Assist with special projects and initiatives as needed.
• Liaise with internal and external stakeholders on behalf of the CFO and SVP of Finance.
• Perform other administrative duties as assigned.

Requirements

• Bachelor's degree in Business Administration, Finance, or a related field preferred.
• Minimum of 5 years of experience as an executive assistant or in a similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Exceptional written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of professionalism and discretion.
• Experience in the healthcare industry is a plus.

Nice-to-haves

• Experience in the healthcare industry is a plus.