Executive Assistant

$44,678 - $55,848/Yr

Northwestern University - Chicago, IL

Full-time - Entry Level

Chicago, IL

Educational Services

About the position

The Executive Assistant plays a crucial role in coordinating a variety of administrative processes and activities for the Faculty Director of the Robert H. Lurie Comprehensive Cancer Center. This position involves managing the Director's calendar, travel arrangements, and workflow requirements while ensuring effective communication and relationship management with internal and external stakeholders. The Executive Assistant is responsible for analyzing and improving administrative practices, overseeing HR actions, and organizing complex events.

Responsibilities

• Manage the Director's calendar, travel arrangements, and workflow requirements.
• Prepare and compile correspondence, reports, and maintain complex spreadsheets and databases.
• Organize and execute projects on the Director's behalf related to external organizations.
• Analyze administrative operating practices to create new systems or revise established procedures.
• Coordinate administration of all HR actions from hiring to termination.
• Manage complex scheduling arrangements involving multiple parties and conferences.
• Coordinate large scale and/or complex events, ensuring all logistics are completed.
• Represent the department with various levels of personnel, managing confidential information.

Requirements

• High school diploma or equivalent required.
• 5+ years of administrative support experience required.
• Advanced knowledge of word processing, spreadsheet, email, and database software programs required.
• Ability to build and form relationships with external and internal affiliates and colleagues of the director required.
• Excellent computer literacy and organizational skills required.

Benefits

• High-quality health care plans
• Retirement benefits
• Tuition discounts
• Flexible work arrangements
• Programs for childcare and senior/adult care
• Career development resources