Executive Assistant

$56,800 - $117,150/Yr

eBay - San Jose, CA

Full-time - Entry Level

Remote - San Jose, CA

1,001-5,000 employees

Professional, Scientific, and Technical Services

About the position

The Executive Assistant will support the Vice President of Global Communications at eBay, playing a crucial role in managing executive schedules, preparing for meetings, and coordinating events. This position requires a highly organized and professional individual who can handle sensitive information and build effective relationships across the company.

Responsibilities

• Executive calendar management: Screen, schedule and prioritize meetings and activities in-line with business priorities.
• Meeting preparation: Schedule meetings, reserve rooms and prepare documents on behalf of the VP.
• Budget management: Manage team expenses, PO's, invoices and approvals.
• Meeting minutes: Responsible for distributing documents, taking meeting minutes and supervising follow ups for key meetings.
• Event planning: Coordinate office events, team off-sites and All Hands meetings and arrange for venues, food, technical support and materials as needed.
• Travel: Arrange both domestic/international flights, accommodations and visas.
• Expense reimbursements: Prepare, file and track all business related expense reimbursements.
• Host visitors: Interact with partners and outside vendors including e-mail communications, in-person meetings and ad hoc interactions.
• Establish effective relationships with EAs across the company.
• Provide some ad-hoc limited support and mentorship to direct reports and broader team.

Requirements

• Proven experience supporting a VP level executive.
• Highly organized and efficient with ability to work on tight deadlines.
• Ability to multitask, take direction, operate optimally in a fast paced environment.
• Excellent communication and interpersonal skills.
• Proactive, detailed, resourceful, flexible and diligent.
• Capable of building strong personal internal and external relationships.
• Working experience with Google Workspace and Microsoft office suite.
• Ability to use discretion for sensitive and confidential matters.
• Ability to work across cultures and time zones.

Benefits

• 401(k)
• Paid time off
• Parental leave
• RSU