Executive Assistant

JLL - New York, NY

Full-time - Entry Level

New York, NY

Real Estate

About the position

The Executive Assistant will provide comprehensive administrative and executive support to a brokerage team, ensuring efficient operations and effective communication. This role requires a highly organized individual who can manage multiple tasks in a fast-paced environment while maintaining professionalism and confidentiality.

Responsibilities

• Provide full executive support to a brokerage team, representing them to the public through various communications.
• Manage day-to-day business operations and client interactions for the team.
• Handle email management with detailed follow-up.
• Improve processes and procedures continuously.
• Manage full calendar scheduling and appointments.
• Maintain client relations and coordinate travel arrangements.
• Plan client events and meetings, including ad hoc events.
• Act as a liaison to internal departments for client requests.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Prioritize and manage multiple projects simultaneously.

Requirements

• 0-2 years of administrative support experience supporting executive level leaders.
• Proficiency in Microsoft Windows and Office (Word, Excel, PowerPoint, and Outlook).
• Excellent computer and typing skills.

Nice-to-haves

• Experience with Adobe Creative Cloud (InDesign, Illustrator, Photoshop).
• An associate degree or higher.
• Problem solver and proactive thinker.
• Ability to anticipate the needs of the executive in advance.
• Ability to perform in-person/on-the-phone dictation.
• Highly motivated with a capacity to multi-task in a fast-paced environment.