Executive Assistant

Realtor.com Careers - Austin, TX

Full-time - Mid Level

Austin, TX

About the position

The Executive Assistant at Realtor.com® plays a crucial role in supporting the Chief Product and Technology Officer and the Technology and Product Operations VP. This position requires exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. The Executive Assistant will manage complex schedules, coordinate travel, and facilitate communication across teams, all while maintaining confidentiality and exercising discretion.

Responsibilities

• Manage the calendars of the Chief Product and Technology Officer and the Technology and Product Operations VP, coordinating logistics for meetings and prioritizing conflicts.
• Act as a gatekeeper for the CPTO, screening communications to determine urgency.
• Coordinate domestic and international travel, process expense reports, and assist with budget management for travel and events.
• Assist in managing the rhythm of the business by owning meeting agendas, taking notes, and following up on action items.
• Attend meetings and take minutes as needed, scheduling logistics for conferences and special events.
• Serve as a liaison for assigned executives, relaying information with senior leaders and cross-functional teams.
• Anticipate executive needs and proactively assemble resources to solve problems.
• Bring forth new ideas to improve processes and team efficiency.
• Field incoming requests and manage confidential information with discretion.
• Lead and execute team events and offsite meetings, ensuring clear communication across teams.
• Provide backup support for other Executive and Administrative Assistants.

Requirements

• Bachelor's degree in business administration, communication, or a related field.
• 5-8 years of experience as an Executive Assistant supporting multiple executives.
• Ability to maintain complete confidentiality on all business matters.
• Proven ability to manage projects in a fast-paced environment.
• Flexibility to work independently and with various teams.
• Experience with web-based scheduling and collaboration tools.
• Excellent time management skills and attention to detail.
• Strong communication, planning, organizational, and analytical skills.
• Proficient in Google Workspace/Docs and Microsoft Office Suite.

Nice-to-haves

• Experience arranging complex schedules across multiple time zones.
• Interest in using technology to improve work efficiency.
• Ability to remain energetic and positive in a demanding environment.

Benefits

• Warm, welcoming, and inclusive culture.
• Intellectual challenges and development opportunities.
• Diversity and equal opportunity employment.