Executive Assistant

$116,000 - $145,000/Yr

Uniphore Software Systems - Palo Alto, CA

Full-time - Entry Level

Palo Alto, CA

Publishing Industries

About the position

Uniphore is seeking an Executive Assistant to provide comprehensive administrative support to multiple members of the Leadership Team, including C-Suite Executives. This role is crucial for ensuring the smooth operation of executive functions, requiring adaptability, organization, and a proactive approach to managing various tasks in a fast-paced environment.

Responsibilities

• Provide day-to-day administrative support for several members of the leadership team, including C-Suite Executives.
• Act as a liaison both internally and externally, maintaining professionalism and collaboration.
• Plan team offsite meetings, onsite meetings, and events.
• Partner with internal stakeholders on projects, initiatives, and events.
• Prepare international travel arrangements and itineraries, and meticulously file expenses.
• Manage extensive calendar management and travel planning for internal and external meetings.
• Coordinate internal and external meetings and interviews, including heavy calendaring and conference room booking.
• Proactively anticipate what is required to make each executive successful.

Requirements

• 5+ years prior experience in an administrative support role, supporting multiple leadership calendars concurrently.
• Bachelor's degree or equivalent work experience.
• Extremely adaptable to the ever-changing needs of a fast-growing technology company.
• Highly organized, efficient, and demonstrate innate attention to detail.
• Ability to meet deadlines and follow company policies & procedures.
• Reliable teammate able to thrive in a team setting and work independently.
• Technologically proficient, including Microsoft Office, Concur, TripActions, and NetSuite.
• Excellent written and verbal communication skills.
• Quick learner with the ability to figure out new systems and adapt on the go.
• Ability to work independently under little direction and exercise sound judgment in time-sensitive decisions.
• Ability to anticipate demands and be a sounding board for executives.
• Self-starter with initiative and problem-solving skills.
• Trustworthy with access to sensitive information.

Nice-to-haves

• Previous experience working with multiple leaders in a fast-paced, rapidly changing environment, preferably in technology, media, internet, or related companies.

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Paid holidays
• Paid time off
• Stock options
• Vision insurance