Executive Assistant

Cottingham & Butler - Dubuque, IA

Full-time - Entry Level

Dubuque, IA

Insurance Carriers and Related Activities

About the position

We are seeking a friendly and professional Executive Assistant with excellent communication skills and a pleasant personality. This role is crucial in managing our front desk operations and supporting our team. The Executive Assistant will be responsible for managing executive calendars, appointments, and meetings, ensuring optimal time management and coordination. This includes handling incoming communications, emails, and phone calls, while prioritizing urgent matters. The role also involves arranging travel logistics, accommodation, and itineraries for executive meetings and events. Other duties may be assigned by the Supervisor, and the Executive Assistant will perform miscellaneous clerical tasks as requested by office personnel. Maintaining a positive and outgoing attitude is essential in this position, as it contributes to the overall office environment and client interactions.

Responsibilities

• Manage executive calendars, appointments, and meetings, ensuring optimal time management and coordination.
• Handle incoming communications, emails, and phone calls, prioritizing urgent matters.
• Arrange travel logistics, accommodation, and itineraries for executive meetings and events.
• Perform miscellaneous clerical tasks as requested by office personnel.
• Maintain a positive and outgoing attitude.

Requirements

• Proven experience as an Executive Assistant or similar role in an office setting.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Exceptional attention to detail and accuracy.
• Discretion and confidentiality in handling sensitive information.
• Strong problem-solving skills and a proactive approach to tasks.

Benefits

• Most Benefits start Day 1
• Medical, Dental, Vision Insurance
• Flex Spending or HSA
• 401(k) with company match
• Profit-Sharing/ Defined Contribution (1-year waiting period)
• PTO/ Paid Holidays
• Company-paid ST and LT Disability
• Maternity Leave/ Parental Leave
• Subsidized Parking
• Company-paid Term Life/Accidental Death Insurance