Executive Assistant

Full-time - Mid Level

New York, NY

Securities, Commodity Contracts, and Other Financial Investments and Related Activities

About the position

Golub Capital is looking for an experienced Executive Assistant ('EA') to join the Administration Team, supporting our Investor Partners Group (IPG). The ideal candidate is a team player with the ability to multi-task and make decisions in a fast-paced environment, demonstrating a sense of urgency and attention to detail across all tasks. The regular office hours are 9:00 AM to 6:00 PM ET. Flexibility and availability outside of business hours may be required.

Responsibilities

• Managing calendars and scheduling; working heavily with other EAs to coordinate internal and external meetings
• Coordinating domestic and international travel as needed
• Handling data entry and reporting as needed via Microsoft Dynamics CRM / SharePoint
• Tracking and organizing monthly expenses
• Developing and maintaining knowledge of Golub Capital's product offerings, systems and processes to support client relationships
• Supporting Senior Leaders / Department involvement in initiatives to improve client service including sales enablement, data and analytics
• Facilitating / preparing agenda and materials for Senior Leader-led internal meetings and various committees and forums regarding client coverage
• Assisting with annual benchmark analysis and providing updates on vendor performance (e.g., travel agencies, office supply distributors) to stakeholders
• Participating in semi-annual department process reviews collaborating with managers and Senior Leaders to identify improvement areas and implement best practices
• Completing ad-hoc projects as assigned on behalf of Senior Leaders / department
• Providing administrative backup support to the Executive Assistant Team including support to the Executive level offices as needed

Requirements

• Bachelor's degree required
• Minimum of 5 years' experience in a similar capacity is preferred
• Excellent computer skills, familiarity with Microsoft Office suite, previous experience using a CRM program a plus
• Strong organizational skills and the ability to produce work that is thorough, meticulous and highly accurate
• Friendly, upbeat, pleasant demeanor; good at building alliances and possesses a helpful, client support attitude
• Excellent verbal and written communication skills
• Experience booking complex, global travel
• Knows when to ask questions with a heightened sense of urgency and the ability to maintain confidentiality in all aspects of job responsibilities
• Proactive problem-solving abilities
• A 'no task is too small' attitude
• Ability to handle changing demands in fast-paced environment with strong multi-tasking skills
• Ability to take initiative and work independently while demonstrating strong teamwork
• Abide by our work-in-office policies then in effect

Benefits

• Base salary range for this position will be $90,000 to $100,000
• Full range of medical, financial and/or other benefits including 401(k) eligibility
• Various paid time off benefits such as vacation, sick time and parental leave