Executive Assistant

Flagship Pioneering - Cambridge, MA

Full-time - Mid Level

Cambridge, MA

Professional, Scientific, and Technical Services

About the position

Flagship Pioneering is a bioplatform innovation company that invents and builds platform companies that change the world. We bring together the greatest scientific minds with entrepreneurial company builders and assemble the capital to allow them to take courageous leaps. Those big leaps in human health and sustainability exponentially accelerate scientific progress in areas ranging from cancer detection and treatment to nature-positive agriculture. What sets Flagship apart is our ability to advance biotechnology by uniting life science innovation, company creation, and capital investment under one roof in a way that is largely without precedent. Our scientific founders, entrepreneurial leaders, and professional capital managers are each aligned around an institutionalized process that enables us to innovate and transform for the benefit of people and planet. Many of the companies Flagship has founded have addressed humanity's most urgent challenges: vaccinating billions of people against COVID-19, curing intractable diseases, improving human health, preempting illness, and feeding the world by improving the resiliency and sustainability of agriculture. Flagship has been recognized twice on FORTUNE's "Change the World" list, an annual ranking of companies that have made a positive social and environmental impact through activities that are part of their core business strategies, and has been twice named to Fast Company's annual list of the World's Most Innovative Companies. This is an exciting opportunity in a fast-paced, growing biotech startup. This outstanding career opportunity is for an experienced Executive Assistant to provide high-level support to the leadership team of a scaling biotech company. The ideal candidate will leverage a broad range of skills with a high degree of professionalism and discretion in handling a wide variety of comprehensive responsibilities. Must be detail-oriented and have strong organizational skills to effectively manage administrative tasks. Requires the ability to proactively build organizational knowledge and relationships and think critically and creatively to support problem-solving and ensure strong communication flow and follow-through. We are looking for a project driver who understands the value of a fast-paced environment. This person will be expected to work from the office.

Responsibilities

• Provide executive support to the Leadership Team members which will require a wide range of personal and professional items.
• Coordination of the Leadership Team's calendar for work related to the operational day-to-day activities of an ever changing, startup company.
• Responsible for proactively coordinating meetings and managing internal and external communications.
• Complete a broad range of administrative tasks including arranging travel plans, ordering lunches/groceries for the office, shipping/receiving, ordering office supplies.
• Ability to provide support to the employees in the office/lab as well as the remote employees.
• Onboarding activities for all new hires in partnership with HR.
• Plan and coordinate company events.
• Ability to handle multiple projects with competing priorities and seeing them through to completion.

Requirements

• Bachelor's degree required.
• 5 plus years of experience in providing support to high-level executives and/or office management.
• High level of commitment, availability after hours and on weekends as needed.
• Significant experience working in a dynamic, demanding, and fast-paced environment.
• Exceptionally organized with keen attention to detail with the ability to shift focus and priorities when necessary, under pressure and within deadlines.
• Outstanding verbal and written communication skills; strong ability to inform and engage through written communications.
• Excellent interpersonal and relationship-building skills.
• Professional, positive manner, with experience in a role requiring a high degree of confidentiality.
• Excellent problem-solving skills and resourcefulness; ability to follow-through and close loops.
• Strong work ethic and an entrepreneurial spirit to accommodate high level of responsibility and multiple priorities.
• Energetic, enthusiastic, can-do attitude, and interested in learning within a fast-paced, fast-growth organization.
• Proficient in MS Office (Word and some PowerPoint) with Advanced Outlook organizational skills.