Executive Assistant

$90,000 - $100,000/Yr

Shimmick - Irvine, CA

Full-time - Entry Level

Irvine, CA

Construction of Buildings

About the position

Shimmick is seeking a highly talented Executive Assistant to provide high-level administrative support to the CEO and other Executive Committee members in Irvine, CA. This role involves managing sensitive matters, organizing executive outreach, and overseeing special projects while maintaining a high level of professionalism and confidentiality. The ideal candidate will thrive in a fast-paced environment and possess strong communication and organizational skills.

Responsibilities

• Manage sensitive matters with a high level of confidentiality and discretion.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, and other documents.
• Arrange travel and accommodations for executives and prepare expense reports.
• Screen incoming telephone calls and respond to requests by gathering and providing information.
• Draft and prepare correspondence for internal announcements and board meetings.
• Manage the Executive's contacts and assist in preparing presentations.
• Be responsive to emails/texts/phone calls, including outside normal business hours.
• Welcome the Executive's guests and represent the company positively.
• Conserve the Executive's time by reading, researching, and analyzing information as needed.
• Complete ad-hoc projects as assigned, including personal events and family needs.
• Organize complex calendars and schedules, resolving any scheduling issues.

Requirements

• High School Diploma or GED + 10 years of relevant experience or demonstrated equivalency of experience and/or education.
• Experience working in an executive assistant role supporting C-Level executives.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by the needs of business for projects and meetings.

Nice-to-haves

• 5+ years of related experience in an executive assistant role supporting C-Level executives.
• Strong business sense and ability to decipher priorities.
• Commitment to excellence and performing duties at the highest level.
• Excellent communicator able to interact with people of all levels.
• Demonstrate ability to work with sensitive information.
• Team-oriented experience and approach.
• Service focus dedicated to meeting the expectations of the CEO and senior executives.
• Ability to think outside of the box with a sense of urgency.

Benefits

• Medical coverage including a NO-COST option.
• Dental and vision coverage.
• Options to participate in an FSA or HSA.
• Employer paid Short Term Disability and Long Term Disability.
• Basic life and AD&D insurance.
• Employee Assistance Program (EAP).
• Voluntary benefit offerings including pet insurance, hospital indemnity, critical illness insurance, legal and identity theft protection.