Executive Assistant

Urban Infraconstruction - Farmers Branch, TX

Full-time - Entry Level

Farmers Branch, TX

Heavy and Civil Engineering Construction

About the position

The Executive Assistant to the CEO plays a crucial role in supporting the CEO of a dynamic heavy civil construction company. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Executive Assistant will serve as a key point of contact for both internal and external stakeholders, ensuring effective communication and efficient management of the CEO's schedule and priorities.

Responsibilities

• Maintain and organize the CEO's calendar, scheduling meetings, appointments, and travel arrangements while prioritizing urgent matters.
• Act as a liaison between the CEO and various stakeholders, handling inquiries and providing information as needed.
• Draft and edit correspondence, reports, and presentations.
• Prepare agendas, take minutes, and follow up on action items from meetings, ensuring all necessary materials are available.
• Assist in the management of special projects and initiatives, conducting research and compiling data as required.
• Handle sensitive information with discretion and maintain confidentiality in all matters.
• Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Assist in organizing company events, meetings, and team-building activities.

Requirements

• Bachelor's degree in Business Administration or a related field preferred.
• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to work independently and manage competing priorities.
• Discretion and professionalism in handling confidential information.

Benefits

• Competitive Salary
• 401(k) with company matching
• Medical, dental and vision benefits
• Company paid Holidays
• Professional development through on-the-job training, observation, and classroom training