Executive Assistant

$43,680 - $54,080/Yr

Destino Distribution - Miami, FL

Part-time - Entry Level

Hybrid - Miami, FL

11-50 employees

About the position

Mia Retail System is seeking a highly organized and detail-oriented Executive Assistant to support our CEO and team of managers. This part-time position offers a salary of $21 - $26 per hour and requires a proactive self-starter with exceptional project management skills. The ideal candidate will be proficient in Microsoft and Google Suites, familiar with trending software, and capable of managing multiple tasks and deadlines. The Executive Assistant will work on a variety of projects in conjunction with our executive team to ensure they are well-equipped and organized to tackle their tasks and responsibilities. This role involves ensuring the CEO is properly supported in managing their day-to-day tasks, organizing their daily schedule, correspondence, and maintaining a high level of communication among our team, contractors, partners, and affiliates. The Executive Assistant will be responsible for scheduling and calendar management, ensuring the CEO's days are planned accurately while minimizing unnecessary meetings. They will act as a master communicator, reviewing and itemizing all communications through various channels and responding with urgency and grace in both English and Spanish. The role also includes managing travel arrangements for the CEO and other team members, assisting in project management using tools like Asana, and providing personal assistance as needed. The candidate must be dependable and trustworthy, able to maintain confidentiality when dealing with sensitive information. This position requires a valid driver's license, excellent communication skills, and the ability to travel primarily within the South Florida area, with potential for national travel in the future. The Executive Assistant will also assist with personal tasks relevant to the CEO and their family, ensuring a work/life balance that promotes health and wellness. The role is hybrid, with the ability to work part-time initially and the potential to transition to full-time.

Responsibilities

• Consistently review and update CEO's schedule based on known priorities.
• Minimize unnecessary and extended meetings while resolving items independently or delegating to appropriate team members.
• Review and itemize all communications through various channels and respond with urgency and grace in both English and Spanish.
• Represent and promote the various brands and entities within the organization as well as partners and affiliates.
• Manage all travel arrangements for the CEO and other team members for business engagements.
• Assist CEO in managing projects using Asana and other CRM and productivity software.
• Assist with personal tasks relevant to the CEO and their families, including blocking out unavailable times and creating a work/life balance.
• Maintain confidentiality when dealing with sensitive information.

Requirements

• Must be authorized to work in the United States.
• Must have excellent communication skills both verbally and written.
• Must be able to speak, write and comprehend English and Spanish proficiently.
• Must have a valid driver's license with a clean driving record.
• Must be willing to travel, mainly South Florida, Miami area but may include national travel in the future.
• Must sign a Non-Disclosure Agreement (NDA) and other required confidentiality forms and agreements.
• Must pass a background screening.
• 2+ years experience in a similar role supporting senior level executives, CEO's preferred.
• Proficiency in Microsoft Office Suite, Google Workspace, Mac OS and Windows.
• Knowledge of project management tools and other communication software like Slack is a bonus.

Nice-to-haves

• Experience with outsourcing platforms such as Upwork or Freelancer, general contractor management.
• Experience in retail and wholesale, especially in the cannabis, hemp, or smoke shop industry.
• Knowledge of POS and e-commerce, marketing software and systems.

Benefits

• Dental insurance
• Employee discount
• Health insurance
• Vision insurance
• Travel perks after 90 days of employment including health insurance, dental benefits, vision benefits, periodic evaluations for additional benefits and potential for compensation.